Prices

Plannable monthly costs.

Prices WINPACCS Cloud

WINPACCS Cloud is provided as Software as a Service. Invoicing is performed on a monthly basis (subscription model) and comprises a basic fee and additional fees for actual services used.

€ 395 per month and organisation

The following services are included in the basic fee:

  • Hosting of your own WINPACCS Cloud data on a high availability server in Germany including comprehensive data protection measures.
  • Usage of the WINPACCS Cloud database with up to 15 GB storage. A monthly fee of € 10.00 per GB is charged for any further storage.
  • Usage of the WINPACCS Cloud file storage with up to 10 GB storage. A monthly fee of € 0.50 per GB is charged for any further storage.
  • Sufficient number of the key user roles, to facilitate the central functions of WINPACCS.
  • Five projects in planning status and 20 active projects, plus an unlimited number of archived projects.
  • Up to one hour of technical or specialist support time per month. Any further support and consulting services are available at € 95.00 per hour and are billed at ¼-hour intervals.
  • An annual package of up to four days of training in Germany or two days of training in one of your partner countries.
  • Unlimited access to the WINPACCS Document Library with invaluable information on using WINPACCS.
  • Provision of standard training documents in electronic form in English for trainers and participants for performing in-house training.

Project roles are standard roles that are tailored to the actual areas of responsibility of project staff. They allow WINPACCS functions to be used that fit exactly to their tasks.

Name Price per month Remarks
Project staff € 1.00 / user Ten users are included in the basic fee.
Project assistant € 2.50 / user Five users are included in the basic fee.
Project cashier € 7.50 / user Ten users are included in the basic fee.
Project accountant € 25.00 / user Five users are included in the basic fee.
Project accountant Advanced € 5.00 / user  
Project finance manager € 10.00 / user Five users are included in the basic fee.
Project controller € 25.00 / user Two users are included in the basic fee.
Project planer € 10.00 / user  
Digital vouchers editor € 2.50 / user  
Digital vouchers auditor € 2.50 / user  
Project financial auditor € 10.00 / user  
Inventory manager € 7.50 / user  

Administrator roles are standard roles that offer the responsible members of staff the possibility to access the all settings of certain topics. They can also make changes to the organisation-specific settings of this topic.

Name Price per month Remarks
Organisation administrator € 7.50 / user Two users are included in the basic fee.
User administrator € 7.50 / user Two users are included in the basic fee.
Financial administrator € 10.00 / user Two users are included in the basic fee.
Project administrator € 7.50 / user Two users are included in the basic fee.
Person administrator € 5.00 / user Two users are included in the basic fee.
Installation administrator € 5.00 / user Two users are included in the basic fee.
Donor administrator € 7.50 / user Two users are included in the basic fee.
Partner administrator € 7.50 / user  
Project planning administrator € 10.00 / user  
Inventory administrator € 10.00 / user  
Interface administrator - Company accounting € 10.00 / user  
Name Price per month Remarks
Project status: proposed, in planning € 1.00 / project Five projects are included in the basic fee.
Project status: approved internally, active, ended € 2.50 / project Twenty projects are included in the basic fee.
Project status: archived unlimited  
Name Price per month Remarks
Document management € 25.00 for up to 30 users, € 0.50 per additional user The complete Document management functionality is activated in WINPACCS Cloud for all the users.
Name Price per month Remarks
Company accounting (file-based) € 20.00
for either transferring data form or forwarding data to
 
Company accounting (webservice-based) Price on request  
Data transfer from Partner accounting € 2.50 per partner contract with use of interface  
External Project administration € 20.00 for up to 100 projects
€ 0.10 per additional project
for either transferring data form or forwarding data to;
plus a one-time set-up fee
Archived projects are not included in the billing.
External User administration Price on request  
External Digital voucher archive Price on request  

Further deployment environments can be used in addition to the production environment:

Name Price per month Remarks
Staging € 60 The current version of WINPACCS can be tested also by connecting it to your own systems and used for your in-house training purposes. Data can be copied from the production system.
A one-time set-up fee of €150.00 is due.
The monthly price includes:
  • 15 GB WINPACCS Cloud database, € 10.00 for each further GB.
  • 10 GB WINPACCS Cloud storage space, € 0.50 for each further GB.
Terminal server Price on request A terminal server environment can be provided for WINPACCS Accounting and WINPACCS Cashbook.
Beta testing As per additional agreement Discover future WINPACCS functions at the beta test stage. Please contact us if you are interested.

The prices are valid from 1 October 2020.
VAT applies to all the above listed prices.
The minimum period of usage for using WINPACCS is 24 months and contracts can be terminated with three-months’ notice. Optional extra functions can be terminated with one month’s notice.
The number of project and administrator roles used is calculated each month and invoiced accordingly.
Invoicing is performed on a monthly basis, following usage. There is an option to receive a distribution of costs to projects or organisational units as a digital invoice attachment.

You can download our current price list here. The price list valid from 1 October 2020 is available as a PDF here.

Any questions about our products?

Please contact our team with any questions about WINPACCS.

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We’re ready to take your call Mon-Fri 09:00–17:00.

+49 (0) 6441 7809-55

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