WINPACCS Cloud

Release Notes

New features

  • In Financial administration, it is now possible to see all the journals of all the projects in a tabular overview. The respective information on the most recent data packets of closings is also visible for each journal.
  • Current information from our WINPACCS website is now available on the login page of WINPACCS Cloud.
  • On a user's detail page, finalised or archived projects, journals, cashbooks and bank accounts are now no longer visible under “Assignments”.
  • In the list of cashbooks, there is now a column for the respectively assigned sub-account.
  • In the tables of the bank details, all the journals which use the bank details are now displayed in a “Journals” column.
  • The 3-digit ISO codes are now also passed on via the interfaces for the countries.
  • When publishing a project, all the other projects that are allowed to post to this project are now also automatically published.
  • In the Project planning, it is now easier to enter several elements one after the other. After each new element, you are automatically redirected back to an empty entry page.
  • In the Project planning, the values of the project start and end can now be automatically adopted for indicators for the start and target date fields. In addition, if the values are entered manually, the system checks whether they lie within the project duration.
  • In the Project planning, only persons who are also authorised to record indicator values can be selected in the Responsible and Deputy fields.
  • Archived elements can now be reactivated or deleted in the Project planning.
  • Archived elements can now also be displayed in the “Project management” table in Project planning.
  • In Project planning, it is now possible to navigate from one object to the next using corresponding buttons on the detail pages of elements and indicators without having to switch back to the table.
  • Archived methods can be reactivated in the Project planning settings.
  • Archived scales can be reactivated in the Project planning settings.
  • For postings from Company accounting, there is now a separate field in Project controlling for the voucher number from Company accounting, which is also filled out accordingly by the interface. The “Internal invoice number” field is no longer used.
  • Up to now, the postings for the validity area of a budget were based on the accounting period in Project controlling. There is now a new option “Base period”. This option allows you to distinguish between voucher date and accounting period. By selecting
    “Accounting period” the previous setting still applies. If you select “Voucher date” the postings are assigned to the validity area using the voucher date as a basis.
  • Unconverted closings can be rejected in the file-based interface if the “Wait for response from Company accounting” setting is used.
  • When uploading closings, additional checks have been added as a precaution. The system checks whether the balances of the sub-accounts in CC and VC are identical at the end of the previous closing and at the beginning of the closing to be uploaded.
  • If a user is assigned the Project financial auditor role or an individual role derived from it, access to confidential data is automatically activated and cannot be deselected manually.

Bug fixes

  • Depending on which Company accounting is used, amounts are passed on in VC or in CC. If amounts are passed on in VC, amounts for which the CC amount equals 0, are now also taken into account.
  • The abbreviations CC and VC are now used uniformly in all the table columns and field labels in the Inventory management to match other areas in WINPACCS.
  • In Project controlling, as in the table of postings, there are now columns for the transaction category and the transaction type with number and description.
  • The fields and columns “Created on”, “Created by”, “Edited on” and “Edited by”, which are frequently used in WINPACCS, are now displayed with consistent terminology and an identical order.
  • On the detail page of a posting, the same terms are now used for reversals, reposted postings and repostings as in the column headings of the table view for uniformity purposes.
  • The User administrator is now also mentioned by their first name in the email with the activation link.
  • When forwarding month-end closings from WINPACCS Accounting 4 to DATEV, the accounting period is now forwarded in the “KOST date” field.
  • If the postability is withdrawn for one’s own project, the system now checks whether there are still cash books in other projects that use this project. A warning appears.
  • In the Project planning the field for the short description (previously too long), has been shortened.
  • The timeline and its labeling are now easier to understand in the Gantt chart in the Project planning.
  • In the Project planning, the “Add actual value” button is now always available on the detail page of an indicator, not only when the “Measured values” tab is activated.
  • In the Microsoft Edge browser, column filters were not displayed in the Project management views in Project planning. This now works.
  • In Project planning, error messages occurred when printing indicators. This has been corrected.
  • In the Project planning, the setting for displaying the code per project is now saved in the Logical Framework view.
  • The layout has been improved in several small areas.

Bug fixes

  • An error that occurred when printing certain analyses with assigned posting items has been corrected.
  • The incorrect assignment of limits in cashbooks of the bank or receivable type was corrected.
  • Archived budget structures are no longer displayed in analyses in Project controlling.
  • The correct language is now shown on tooltips for buttons where there was previously an error.

Bug fixes

  • When rejecting a closing with an attachment, the attachment is now correctly deleted.
  • The displaying of the wrong cashbook number in the navigation line of a cashbook backup has been corrected.
  • An error when displaying archived users has been corrected.
  • An error when accepting journals that do not appear in the history has been corrected.

Bug fixes

  • The navigation area in Project planning is now displayed correctly.
  • An error that occurred when saving views in the Project planning has been corrected.

New features

  • The new Inventory management functional area is available.
  • The Multi-factor authentication is available.
  • WINPACCS Cloud now includes the option to perform upstream scanning of digital vouchers from WINPACCS Cashbook and Accounting.
  • WINPACCS support users are no longer assignable as users at the various places in the Cloud.
  • Grouping totals are available in the printout reports from Project controlling.
  • The Costs by budget structure report can be selected for month-end closings.
  • User roles for features that are not used by an organisation can no longer be assigned in the Cloud.
  • The function of manually rejecting a closing has been enhanced, so that a message can be entered for the accountant when rejecting a closing, and an additional document supporting the rejection can be uploaded.
  • The dashboard displays all the open tasks in a single Open tasks section. The previous Assigned data packages, Assigned registration requests, Assigned module registration requests, Verification code requests for data restore / Journal deletion in WINPACCS Accounting sections have been integrated into it. Under My Account > Settings > Email notifications, users can specify which tasks they would like to receive notifications for.
  • When archiving a project, a check has been added to search for any fundings that have not been finalised.
  • PNG has been added as an optional file format for digital vouchers.
  • The following data: closings, voucher batches, journal restores, cashbook restores, Company accounting data packets, Partner accounting data packets has been moved to Microsoft Azure.
  • Archived users can be reactivated in the User administration.
  • In the Organisational settings > WINPACCS Coordinators there is now a central overview of all the coordinators and they can be edited.
  • Publishing of the project list and journal categories is now performed in the background.
  • In the file-based interface for transfer to the Company accounting, a budget structure with multiple selection cannot be selected for transfer. 
  • The Organisational setting for using the day-end closings can no longer be edited if the file-based interface with the waiting for confirmation process is in use.
  • Confidential journals were introduced with impacts on the journals, cashbooks, budgets, data packets, overview of postings (Accounting 3 and Accounting 4) Project controlling and Project planning functional areas.
  • When a journal is finalised, the bank sub-account can be assigned to another journal.
  • A bank sub-account can be assigned both to a confidential and a non-confidential journal.
  • The confidential characteristic of the Project accounting journal class is transferred at the Web service interface.
  • The Edit confidentiality feature in user data right has been introduced.
  • Partner accounting for information purposes has been added to Project controlling.
  • The online Help function has been added to different parts of WINPACCS Cloud.
  • The name of the technical support user was changed from mbi Support to WINPACCS System.
  • The colour of the header bar of the test.winpaccs.cloud and test2.winpaccs.cloud system has been changed from blue to grey.

Bug fixes

  • Previously, in archived projects, you could edit elements in the Project management; this is no longer possible.
  • The Financial auditor project role can now no longer be assigned to a user along with other roles when creating a new user.
  • In Project controlling, the history is now correctly updated when navigating through the posting items.
  • It is now not possible to assign the same partner to a project twice.
  • In the postings, column filtering by account numbers now also works correctly when using the Ends with operator.
  • When printing budget structures, a new tab no longer opens.
  • In Project controlling, the percentage sign is now displayed in the totals row of the analysis printout.
  • Previously in Project controlling, the amounts could be split to more than two decimal places, which caused problems. Now the amounts are limited to two decimal places.
  • Projects with the supra-regional characteristic can now be archived correctly.
  • There is a new log entry when publishing the main chart of accounts showing which user initiated the publication.

Bug fixes

  • An error occurred in some tables, e.g. in the Postings and Project controlling functional groups. If filters with dates were applied and saved in table views, it was not possible to edit them again after reloading the view. This has been corrected.

New features

  • You can now add descriptive texts to each account in the main chart of accounts and they can be viewed in WINPACCS Accounting 4 and Cashbook 2. This way you can provide staff working with project accounting with tips and decision-making aids that help them assign transactions to the right accounts.
  • You can now link budget lines and main accounts to allow only certain combinations when posting in Accounting 4 or making entries in Cashbook 2. You can thus avoid combinations with incorrect content.
  • You can now also keep cashbooks in a project without project accounting. In the master data of the cashbook, you can therefore now assign an external project when you create a new one.
  • The following enhancements were made when importing budget structures from another project:
    • Budget structures with restrictions on cost categories can be copied completely. The accounts are also still assigned in the copied budget structure.
    • Budget structures that are used for monitoring of quantities can be copied completely, including units of measure.
  • The Registration date, Activation date and Access to all projects table columns are now available in the User administration.
  • The Account class and Account group table columns are now available in the Postings (WINPACCS Accounting 3) and Postings (WINPACCS Accounting 4) functional groups.
  • If Project planning is used, the Project planning table column is now available in the Project administration (Projects) functional group.
  • In the Organisational settings for Accounting, the Overview at closing date report for a month-end closing has been added.  
  • The Print and Export buttons have been added to all views in the Forward data to company accounting (WINPACCS Accounting 4) functional group.
  • Convert buttons have been added to the Forward data to Company accounting (WINPACCS Accounting 4) functional group in the Unconverted closings view on the single view of a closing.

Bug fixes

  • In Project controlling:
    • When opening the standard analysis, an error message no longer appears if there are not any postings.
    • An error message no longer appears, when grouped columns are removed.
    • The Display posting in project accounting function now displays the posting in the correct layout.
    • The displaying of digital documents in Project controlling is working again.
  • In the Postings functional group in the Financial administration:
    • Error messages no longer appear when using filters.
    • External project numbers are now correctly formatted.
  • The External project, Local income and Partners account groups can be edited in the Project chart of accounts.
  • The table view in Postings is retained when you return to the table from the detailed view using the Back button.
  • In the master data of cashbooks, assigned persons are sorted correctly in the drop-down list.
  • In completed cashbooks, mandatory field checks are no longer relevant when publishing the project.
  • Printouts of bank details for a project now only contain the bank details for that specific project and not all of an organisation’s bank details.
  • A number of minor bug fixes have been implemented in the Project planning and monitoring functional area.

New features

  • Project controlling: It is now always possible to change budget lines with quantities. The Quantities changeable organisation setting has thus been removed. If the budget line is changed to a budget line for which monitoring of quantities is activated, a warning appears and the quantity is preset to 0.00. If you change a budget line with a quantity to a budget line without a quantity, the quantity specification is lost. No quantity can be entered when simultaneously editing multiple posting positions. The quantities are preset at 0.00 and must then be entered individually for each posting position.
  • New columns have been added to the Postings (WINPACCS Accounting 4) functional group:
    • VC amount (debit)
    • VC amount (credit)
    • CC amount (debit)
    • CC amount (credit)
    • Account
    • Account number
    • Sub-account
    • Sub-account number
  • Thus the same columns are available in WINPACCS Cloud as in WINPACCS Accounting 4. The new columns allow you to view all the posting positions of a (sub-) account, both depending on and independent of the debit and credit sides.

Bug fixes

  • Postings functional group: two-level groupings are now displayed correctly.
  • Document management: documents that are assigned multiple times can now be deleted.
  • Donor management: when creating a title for a donor, an error no longer occurs if the process is cancelled.
  • Project planning and monitoring: if the development goal was deleted and there were still assumptions, it was not possible to create a new development goal. This has now been fixed.
  • Financial administration: there are now no errors when filtering the Project number column.

New features

  • Project planning and monitoring: This functional area is now available and expands WINPACCS’ functional range enormously. From now on you can plan and manage projects in WINPACCS and monitor their progress and impact. Logframes and Gantt charts are just some of the options available for this purpose. If you wish to use these functions, please contact your consultant.
  • Postings functional group: The project overview table offers new functions for selecting columns as well as filtering, grouping and searching. Users can individually configure and save their own table views. The detailed view of individual postings has been improved. Digital vouchers can be viewed in the sidebar next to the posting data.
  • The file storage in WINPACCS is now less expensive for certain data (EUR 0.50 per GB instead of EUR 10.00 per GB - see the Basic fee section of the price list). Digital vouchers, additional documents for closings and documents from the Document management are now stored in the WINPACCS Cloud file storage and not in the WINPACCS Cloud database. Users can check their current storage usage at Organisation Settings > Storage usage. The WINPACCS file storage uses Microsoft Azure Blob Storage on servers in Germany. Depending on the amount of data, it may take a few days until the above-mentioned data is moved to the file storage after the release.
  • The publishing of main charts of accounts now runs in the background, meaning users can continue working while this is underway. During publication, the main chart of accounts cannot be edited and no main charts of accounts can be created.
  • Project controlling: If the amount of a posting has been split in WINPACCS Accounting or Cashbook, using the multiple selection function in a budget structure, the posting is automatically displayed as a split posting in Project controlling.
  • Interface – Company accounting:
    • Data forwarding to Company accounting: The file name of export files now also contains the project number, journal number and currency, in addition to the accounting period, date and time.
    • Postings from Company accounting in Project controlling: In addition to the budget line, many other fields can now be edited. In the Organisation settings for the interface, you can now specify which fields can be edited.

Bug fixes

  • Project controlling: When splitting postings with an amount in voucher currency of 0.00, the error message has been improved.
  • The performance when converting closings for transfer to the Company accounting has been improved.

New features

  • The new Document management functions are now ready.
  • The new Project planning and monitoring functional area is available for testing customers.
  • Projects (formerly Project administration):
    • The project overview table offers new functions for selecting columns, filtering and grouping.
    • Before archiving a project, all the journals and cashbooks must be closed. After archiving, users only have read-only rights for project data and no new data can be created.
    • If a journal is completed, it is not possible to post to all the bank and cash accounts assigned to it. In addition, balance accounts of completed journals can no longer be edited.
  • Project controlling:
    • Funding can be used as a second level of analysis.
    • Columns in analyses can be grouped together.
    • Extended margin costing can be created. Contribution margin budgets can now be set up as a basis for this, in the Budgets functional group in Projects.
    • In addition to the posting positions, settlement positions are also displayed in overviews for differentiation purposes.
    • If a budget structure in a posting position changes, you no longer need to enter a reason for it.
  • Bank details:
    • The table has new functions for selecting columns, filtering and grouping.
    • Bank account numbers may now be 50 characters in length instead of 20.
  • Budget structures:
    • The master data of a budget structure offers the Multiple selection possible option. This simplifies the splitting of cost postings to several budget lines.
    • Budget structures can only be created in WINPACCS Cloud and no longer imported from WINPACCS cost control.
  • Interface – Company accounting: DATEV postings in foreign currency can be imported correctly.
  • Fundings with the In planning status are also visible in the Donor management functional area.
  • Users and persons can be archived regardless of their assignments. If responsibilities are still assigned when archiving, a query will pop up. When archiving a user, the associated set of personal data can also be archived.
  • Names of individual roles in the set language of the organisation can only be assigned once.
  • Organisation settings:
    • There are settings for Document management and Project planning.
    • In the Organisational settings of WINPACCS Accounting 4, you can specify whether the balance list with or without sub-accounts is created as a mandatory report for month-end closings.
    • The Enable budget historization option has been removed. Budgets can always be historicized.
    • Some settings have been moved as follows:
      • The Auxiliary tables functional group has been replaced by the Country list.
      • Asset categories: to the Organisational settings for Inventory management.
      • Currency list: to the Organisational settings for Financial administration.
      • Units of quantity: to the Organisational settings for Project Controlling.
      • Project number format: to the Organisational settings for the Projects functional area.
      • Data origins, types of voucher, and entry types used to the Organisational settings for Financial Administration.
      • Confidential data: to the Organisational settings for Financial administration.
      • Settings for accounting data: to the Organisational Settings for Financial administration.
      • Use of Monitoring of quantities: for units of quantity to the Organisational settings for Project controlling.
      • Inventory management: independent functional group within the Organisational settings.
  • Terms:
    • The Project manager user role (German: Projektbearbeiter) is now translated differently: English: Project assistant (previously: Project manager), Spanish: Asistente de proyectos (previously: Encargado de proyectos) French: Assistante de projet (previously: Adaptateur de projet)
    • The product names WINPACCS Accounting and WINPACCS Cashbook are now written with capital letters on the A and the C.
    • In the Organisational settings for Financial Administration, the term entry system has been changed to journal class and entry type to entry software for the data origins used.
    • The term Product activation has been changed to Module registration in the Organisational settings for Installation management.

Bug fixes

  • Data packets: you can also view postings of a closing that has not yet been released, but is only in Uploaded status.
  • The Financial Administrator role now includes the Edit WINPACCS Accounting verification code request right again.
  • Rejected closings are no longer shown on the dashboard.