WINPACCS Cloud

Release Notes

New features

  • In the new superordinate Fundings functional area, all the project fundings are now available across all the projects in a user-friendly table with the option of displaying different columns.
  • The Donor management and Project funding areas have both been relocated to the new Fundings functional area.
  • Under Projects and the desired project, the functional groups Project funding, Budget structures and Budgets have been combined into a new functional group Fundings; a new functional group has also been added here: Donors. The donors of a project are listed in the new Donors functional group.
  • Donor-specific templates for budget structures can be created for the donors. These can then be copied into the projects when a new budget structure is created.
  • In the Postings functional group (only for WINPACCS Accounting 4) individual postings can be printed. This is also the case under Financial administration / Postings (WINPACCS Accounting 4).
  • If inconsistencies arise in the analyses due to changes to postings in Project controlling and the reversal or reposting of such changed postings, this is now flagged as conflicts in Project Controlling. The reversed or reposted postings can then be adjusted.
  • The Comment on asset field can now also be shown as a column in the table.
  • On the overview pages for Bank details and Postings there is now also a button for displaying the selected bank details or posting. The bank details or postings can thus be opened by double-clicking or via the Display button.
  • In the Project controlling analyses, the traffic light system for showing how much budget remains can now be configured on a scale between -100% and +100% (previously 0-100%).
  • For new budget structures that have not yet been released, an unnecessary warning no longer appears during editing.
  • In the Postings (WINPACCS Accounting 4) tables the digital vouchers can now be downloaded in a ZIP file per multiple selection for up to 100 postings.
  • Project accountants whose authorisation to work with confidential data has been revoked, are removed the next time they edit in a confidential journal.
  • When copying budget structures, archived projects and archived budget structures can no longer be selected.

Bug fixes

  • In the Project management, the Deadline status field can now deliberately be cleared and no mandatory field check appears.
  • When loading views in Project management, columns containing calculations such as costs or budgets were not completed correctly. This has now been corrected.
  • The hiding and reopening of groupings within a line in Project management using the arrows had stopped working. This has been corrected again.
  • If Inventory management is not used, the Inventory administrator user role can no longer be assigned.
  • If an asset has been posted in a confidential journal, a user without authorisation for using confidential data can still read and edit the asset, but can no longer open the confidential posting from within the asset.
  • When transferring data from Company accounting, an undefined error message occurred during the preview if the file contained errors. This is now correctly displayed with a clearer message.
  • Uploading a document to a funding in the In planning status now also works correctly.
  • In budget structures, it was possible to select the multiple selection and Monitoring of quantities characteristics at the same time. This is no longer allowed.
  • When editing the budget lines, the mandatory field check is now performed correctly again both for the code and for the name of the budget lines.
  • If an organisation does not use Monitoring of quantities, the Monitoring of quantities field is no longer visible in the budget structures.
  • If there are only archived budget structures with Monitoring of quantities, it is now possible to create a new structure with Monitoring of quantities again.
  • Without the Read digital vouchers in WINPACCS Cloud right, an error message occurred when opening the Postings (WINPACCS Accounting 3) functional group. It is now only possible to open the functional group with the Read posting right.
  • In the Postings functional group, the column filter in the Quantity column now also works with the Is not empty operator.
  • In the Postings functional group, the values in the Quantity column in the table and in the report are now correctly displayed, right aligned, and with decimal places.
  • In the Postings functional group, the cost centre numbers are now displayed as formatted according to the organisational settings.
  • On the detail page of a user or person, the Created on and Created by fields are now displayed correctly again.
  • When editing users or even your own account, the list of allowed email addresses was not taken into account. Now, when saving, an error message appears if an invalid email address is saved within a user.
  • Performance has been optimised when retrieving the status of digital vouchers from the suite modules.
  • The editing and thus also the performance of uploaded closings in the Cloud has been improved.

Bug fixes

  • When editing reporting positions (split posting items) in Project controlling, the respective amount in reporting currency changed and was shown correctly when editing the split amounts in voucher or company currency. However, the changed amount in reporting currency was not saved. This has been rectified.
  • When resetting reporting positions in Project controlling, various problems occurred if reporting currency schemes were assigned, or the posting items had been created using subsequent postings in Accounting. This has been corrected and reporting positions can now be reset.

New features

  • In Financial administration, it is now possible to see all the journals of all the projects in a tabular overview. The respective information on the most recent data packets of closings is also visible for each journal.
  • Current information from our WINPACCS website is now available on the login page of WINPACCS Cloud.
  • On a user's detail page, finalised or archived projects, journals, cashbooks and bank accounts are now no longer visible under “Assignments”.
  • In the list of cashbooks, there is now a column for the respectively assigned sub-account.
  • In the tables of the bank details, all the journals which use the bank details are now displayed in a “Journals” column.
  • The 3-digit ISO codes are now also passed on via the interfaces for the countries.
  • When publishing a project, all the other projects that are allowed to post to this project are now also automatically published.
  • In the Project planning, it is now easier to enter several elements one after the other. After each new element, you are automatically redirected back to an empty entry page.
  • In the Project planning, the values of the project start and end can now be automatically adopted for indicators for the start and target date fields. In addition, if the values are entered manually, the system checks whether they lie within the project duration.
  • In the Project planning, only persons who are also authorised to record indicator values can be selected in the Responsible and Deputy fields.
  • Archived elements can now be reactivated or deleted in the Project planning.
  • Archived elements can now also be displayed in the “Project management” table in Project planning.
  • In Project planning, it is now possible to navigate from one object to the next using corresponding buttons on the detail pages of elements and indicators without having to switch back to the table.
  • Archived methods can be reactivated in the Project planning settings.
  • Archived scales can be reactivated in the Project planning settings.
  • For postings from Company accounting, there is now a separate field in Project controlling for the voucher number from Company accounting, which is also filled out accordingly by the interface. The “Internal invoice number” field is no longer used.
  • Up to now, the postings for the validity area of a budget were based on the accounting period in Project controlling. There is now a new option “Base period”. This option allows you to distinguish between voucher date and accounting period. By selecting
    “Accounting period” the previous setting still applies. If you select “Voucher date” the postings are assigned to the validity area using the voucher date as a basis.
  • Unconverted closings can be rejected in the file-based interface if the “Wait for response from Company accounting” setting is used.
  • When uploading closings, additional checks have been added as a precaution. The system checks whether the balances of the sub-accounts in CC and VC are identical at the end of the previous closing and at the beginning of the closing to be uploaded.
  • If a user is assigned the Project financial auditor role or an individual role derived from it, access to confidential data is automatically activated and cannot be deselected manually.

Bug fixes

  • Depending on which Company accounting is used, amounts are passed on in VC or in CC. If amounts are passed on in VC, amounts for which the CC amount equals 0, are now also taken into account.
  • The abbreviations CC and VC are now used uniformly in all the table columns and field labels in the Inventory management to match other areas in WINPACCS.
  • In Project controlling, as in the table of postings, there are now columns for the transaction category and the transaction type with number and description.
  • The fields and columns “Created on”, “Created by”, “Edited on” and “Edited by”, which are frequently used in WINPACCS, are now displayed with consistent terminology and an identical order.
  • On the detail page of a posting, the same terms are now used for reversals, reposted postings and repostings as in the column headings of the table view for uniformity purposes.
  • The User administrator is now also mentioned by their first name in the email with the activation link.
  • When forwarding month-end closings from WINPACCS Accounting 4 to DATEV, the accounting period is now forwarded in the “KOST date” field.
  • If the postability is withdrawn for one’s own project, the system now checks whether there are still cash books in other projects that use this project. A warning appears.
  • In the Project planning the field for the short description (previously too long), has been shortened.
  • The timeline and its labeling are now easier to understand in the Gantt chart in the Project planning.
  • In the Project planning, the “Add actual value” button is now always available on the detail page of an indicator, not only when the “Measured values” tab is activated.
  • In the Microsoft Edge browser, column filters were not displayed in the Project management views in Project planning. This now works.
  • In Project planning, error messages occurred when printing indicators. This has been corrected.
  • In the Project planning, the setting for displaying the code per project is now saved in the Logical Framework view.
  • The layout has been improved in several small areas.

Bug fixes

  • An error that occurred when printing certain analyses with assigned posting items has been corrected.
  • The incorrect assignment of limits in cashbooks of the bank or receivable type was corrected.
  • Archived budget structures are no longer displayed in analyses in Project controlling.
  • The correct language is now shown on tooltips for buttons where there was previously an error.

Bug fixes

  • When rejecting a closing with an attachment, the attachment is now correctly deleted.
  • The displaying of the wrong cashbook number in the navigation line of a cashbook backup has been corrected.
  • An error when displaying archived users has been corrected.
  • An error when accepting journals that do not appear in the history has been corrected.

Bug fixes

  • The navigation area in Project planning is now displayed correctly.
  • An error that occurred when saving views in the Project planning has been corrected.

New features

  • The new Inventory management functional area is available.
  • The Multi-factor authentication is available.
  • WINPACCS Cloud now includes the option to perform upstream scanning of digital vouchers from WINPACCS Cashbook and Accounting.
  • WINPACCS support users are no longer assignable as users at the various places in the Cloud.
  • Grouping totals are available in the printout reports from Project controlling.
  • The Costs by budget structure report can be selected for month-end closings.
  • User roles for features that are not used by an organisation can no longer be assigned in the Cloud.
  • The function of manually rejecting a closing has been enhanced, so that a message can be entered for the accountant when rejecting a closing, and an additional document supporting the rejection can be uploaded.
  • The dashboard displays all the open tasks in a single Open tasks section. The previous Assigned data packages, Assigned registration requests, Assigned module registration requests, Verification code requests for data restore / Journal deletion in WINPACCS Accounting sections have been integrated into it. Under My Account > Settings > Email notifications, users can specify which tasks they would like to receive notifications for.
  • When archiving a project, a check has been added to search for any fundings that have not been finalised.
  • PNG has been added as an optional file format for digital vouchers.
  • The following data: closings, voucher batches, journal restores, cashbook restores, Company accounting data packets, Partner accounting data packets has been moved to Microsoft Azure.
  • Archived users can be reactivated in the User administration.
  • In the Organisational settings > WINPACCS Coordinators there is now a central overview of all the coordinators and they can be edited.
  • Publishing of the project list and journal categories is now performed in the background.
  • In the file-based interface for transfer to the Company accounting, a budget structure with multiple selection cannot be selected for transfer. 
  • The Organisational setting for using the day-end closings can no longer be edited if the file-based interface with the waiting for confirmation process is in use.
  • Confidential journals were introduced with impacts on the journals, cashbooks, budgets, data packets, overview of postings (Accounting 3 and Accounting 4) Project controlling and Project planning functional areas.
  • When a journal is finalised, the bank sub-account can be assigned to another journal.
  • A bank sub-account can be assigned both to a confidential and a non-confidential journal.
  • The confidential characteristic of the Project accounting journal class is transferred at the Web service interface.
  • The Edit confidentiality feature in user data right has been introduced.
  • Partner accounting for information purposes has been added to Project controlling.
  • The online Help function has been added to different parts of WINPACCS Cloud.
  • The name of the technical support user was changed from mbi Support to WINPACCS System.
  • The colour of the header bar of the test.winpaccs.cloud and test2.winpaccs.cloud system has been changed from blue to grey.

Bug fixes

  • Previously, in archived projects, you could edit elements in the Project management; this is no longer possible.
  • The Financial auditor project role can now no longer be assigned to a user along with other roles when creating a new user.
  • In Project controlling, the history is now correctly updated when navigating through the posting items.
  • It is now not possible to assign the same partner to a project twice.
  • In the postings, column filtering by account numbers now also works correctly when using the Ends with operator.
  • When printing budget structures, a new tab no longer opens.
  • In Project controlling, the percentage sign is now displayed in the totals row of the analysis printout.
  • Previously in Project controlling, the amounts could be split to more than two decimal places, which caused problems. Now the amounts are limited to two decimal places.
  • Projects with the supra-regional characteristic can now be archived correctly.
  • There is a new log entry when publishing the main chart of accounts showing which user initiated the publication.

Bug fixes

  • An error occurred in some tables, e.g. in the Postings and Project controlling functional groups. If filters with dates were applied and saved in table views, it was not possible to edit them again after reloading the view. This has been corrected.

New features

  • You can now add descriptive texts to each account in the main chart of accounts and they can be viewed in WINPACCS Accounting 4 and Cashbook 2. This way you can provide staff working with project accounting with tips and decision-making aids that help them assign transactions to the right accounts.
  • You can now link budget lines and main accounts to allow only certain combinations when posting in Accounting 4 or making entries in Cashbook 2. You can thus avoid combinations with incorrect content.
  • You can now also keep cashbooks in a project without project accounting. In the master data of the cashbook, you can therefore now assign an external project when you create a new one.
  • The following enhancements were made when importing budget structures from another project:
    • Budget structures with restrictions on cost categories can be copied completely. The accounts are also still assigned in the copied budget structure.
    • Budget structures that are used for monitoring of quantities can be copied completely, including units of measure.
  • The Registration date, Activation date and Access to all projects table columns are now available in the User administration.
  • The Account class and Account group table columns are now available in the Postings (WINPACCS Accounting 3) and Postings (WINPACCS Accounting 4) functional groups.
  • If Project planning is used, the Project planning table column is now available in the Project administration (Projects) functional group.
  • In the Organisational settings for Accounting, the Overview at closing date report for a month-end closing has been added.  
  • The Print and Export buttons have been added to all views in the Forward data to company accounting (WINPACCS Accounting 4) functional group.
  • Convert buttons have been added to the Forward data to Company accounting (WINPACCS Accounting 4) functional group in the Unconverted closings view on the single view of a closing.

Bug fixes

  • In Project controlling:
    • When opening the standard analysis, an error message no longer appears if there are not any postings.
    • An error message no longer appears, when grouped columns are removed.
    • The Display posting in project accounting function now displays the posting in the correct layout.
    • The displaying of digital documents in Project controlling is working again.
  • In the Postings functional group in the Financial administration:
    • Error messages no longer appear when using filters.
    • External project numbers are now correctly formatted.
  • The External project, Local income and Partners account groups can be edited in the Project chart of accounts.
  • The table view in Postings is retained when you return to the table from the detailed view using the Back button.
  • In the master data of cashbooks, assigned persons are sorted correctly in the drop-down list.
  • In completed cashbooks, mandatory field checks are no longer relevant when publishing the project.
  • Printouts of bank details for a project now only contain the bank details for that specific project and not all of an organisation’s bank details.
  • A number of minor bug fixes have been implemented in the Project planning and monitoring functional area.

New features

  • Project controlling: It is now always possible to change budget lines with quantities. The Quantities changeable organisation setting has thus been removed. If the budget line is changed to a budget line for which monitoring of quantities is activated, a warning appears and the quantity is preset to 0.00. If you change a budget line with a quantity to a budget line without a quantity, the quantity specification is lost. No quantity can be entered when simultaneously editing multiple posting positions. The quantities are preset at 0.00 and must then be entered individually for each posting position.
  • New columns have been added to the Postings (WINPACCS Accounting 4) functional group:
    • VC amount (debit)
    • VC amount (credit)
    • CC amount (debit)
    • CC amount (credit)
    • Account
    • Account number
    • Sub-account
    • Sub-account number
  • Thus the same columns are available in WINPACCS Cloud as in WINPACCS Accounting 4. The new columns allow you to view all the posting positions of a (sub-) account, both depending on and independent of the debit and credit sides.

Bug fixes

  • Postings functional group: two-level groupings are now displayed correctly.
  • Document management: documents that are assigned multiple times can now be deleted.
  • Donor management: when creating a title for a donor, an error no longer occurs if the process is cancelled.
  • Project planning and monitoring: if the development goal was deleted and there were still assumptions, it was not possible to create a new development goal. This has now been fixed.
  • Financial administration: there are now no errors when filtering the Project number column.