The integrated software solution for international aid organisations
WINPACCS Accounting 4
Release 4.2.2 (March 2020)
In the Post voucher window there is now an information button next to each selection field for a main account, which allows you to open a window with account descriptions (if they have been entered in the WINPACCS Cloud). The descriptions can help you choose the correct account for a transaction.
Depending on the settings in WINPACCS Cloud and depending on the selected account in a budget structure, only budget lines with suitable content are available. In this way, incorrect assignments of budget lines can be reduced.
If you post voucher batches from a cashbook that is assigned to an external project, the External project field is already correctly preset. The accounts from the project chart of accounts, as well as the additional account assignment of the external project have already been selected (if they were entered in Cashbook).
In the 4 Costs transaction category, you can now also select accounts of the Clearing account account class and the Inventories account group. Thus it is possible to post acquisitions to the correct accounts before the Asset management function is introduced in WINPACCS Accounting 4.
You can now post advances with VAT in transaction category 7.
Another new feature is adding a withholding tax amount to vouchers from a voucher batch that you post with transaction category 4 or 7. If the control field is selected and an amount is entered, the amount in the Amount in voucher currency field is increased by the amount of withholding tax.
You can now enter the quantity 0. A warning message now appears during posting, instead of an error.
The printer dialogue has been adapted to prevent crashes in the very rare cases that they previously occurred.
In the column filters, the Filter button has been removed because all filter settings are now applied immediately.
If the external project number is changed later for splittings in transaction type 7.2, it is now saved correctly.
Release 4.2.1 (February 2020)
In the Individual posting report the current average rate of the journal was displayed instead of the average rate of the respective individual posting. This has now been fixed.
When multiple users were working in the same journal, problems sometimes arose with blocks when a voucher batch was posted. This has now been fixed.
In the Balance report: Receivables, in the Add unsettled items window, the incorrectly titled column Recipient/Entered by has been renamed Recipient/Depositor.
The displaying of the selection list of the Unsettled items field when posting taxes has been improved if the selection list only contains the <no selection> entry.
When changing a posting of transaction category 11, it sometimes occurred that the External project field was unchangeable if a receivables account was selected. This has now been fixed.
Percentage values in partial postings of splittings are now shown in view mode with two decimal places and the percentage sign.
For reverse and correction postings to receivables accounts or payables, the computer-generated vouchers now also list the external projects to which the posting positions refer.
In certain cases, changes to vouchers in voucher batches were not saved. This has now been fixed.
Changing the External project field in vouchers resulted in an emptying of the dependent fields such as account and sub-account. This was a problem especially when processing voucher batches. This error has been fixed.
In the case of a cancellation with a subsequent correction posting, the Voucher not found error occurred. This has now been fixed. In addition, in reverse postings with very long posting texts, a further error occurred. This has also been corrected.
Release 4.2 (December 2019)
The allocation of an amount to several budget lines of a budget structure with otherwise identical voucher data is greatly simplified for budget structures with the Multiple selection possible option.
Archived projects can no longer be opened. The data can be viewed in WINPACCS Cloud.
The entering and selection of project numbers has been optimised. The Split total amount function has been improved. In addition to the option of distributing the amount evenly among all partial postings, it is now also possible to retain the percentages of the individual partial postings and distribute the total amount as a percentage. This can be particularly useful for posting templates, with which different total amounts are always distributed by the same ratio.
The Balance list with sub-accounts report is now available for month-end closings in the organisational settings for Accounting.
In the 11 Flexible posting transaction category, the same unsettled item can only be selected on one side of the posting (only debit or credit).
The displaying of fields in the Additional account assignment section for splittings has been improved.
Journals can only be finalised if the last closing is a month-end closing.
If no cash or bank sub-account is assigned to a journal, no cash or bank reconciliation has to be performed, even if this is marked as mandatory in WINPACCS Cloud.
The version of the project data and the organisational data is displayed at the bottom of the status bar.
In the Project list, the version of the downloaded project data is displayed in a new table column after each project.
In the Pending Uploads window, the first and last voucher number of the included vouchers are displayed in two new columns for all closings.
The WINPACCS Accounting product name is now written with a capital A.
The term Project without journal has been changed to Project without project accounting.
The storage capacity in posting transactions and report generation has been optimised.
With the Help > Support > Export Event Log function it is now possible to export another log for troubleshooting when support is needed.
The application now uses the .NET Framework 4.7.2.
The autocompletion in the Recipient/Depositor and Entry text fields is now case-sensitive.
Extensive performance optimisations were carried out for opening, editing and saving voucher batches.
The loading time when opening the posting overview has been optimised.
The loading times for creating split postings have been optimised.
Performance optimisation – in the posting overview the data of all the projects used are loaded in advance.
Progress indicators have been added to various points in the application.
The memory usage is now logged in the error log file.
The loading of unsettled items in the posting mask and for reports has been optimised.
The file size of journal backups has been improved.
When a revaluation occurs due to a negative average rate, the revaluation vouchers are given the voucher date of the posting that causes it, instead of the current date.
In the journal properties, the terms Entry system and Entry type have been renamed to Journal class and Entry software to reflect the terms in WINPACCS Cloud.
You can only create closings if it is still possible to post to all the budget lines and fundings included in them. Reversals and repostings are excluded from this check.
Until now, postings could not be reversed if a mandatory budget structure was created after the posting date. This is now possible. In the correction posting, you must select a budget line from the mandatory budget structure that has been created in the meantime.
Previously, errors occurred during batch processing when inventory accounts were assigned in vouchers from WINPACCS Cashbook. These vouchers are now correctly preset as cost or income postings.
If the cash and bank accounts are closed at the end of the project and the remaining funds are returned or transferred (transaction categories 2 or 10), the balance in voucher currency is 0.00. If the balance in company currency was not 0.00 because the amount in company currency was entered manually, an error occurred. This has now been fixed. In such cases, a warning is issued and a revaluation takes place, which clears the difference.
After the conversion from a Project without accounting to a normal project or a Project without project accounting, problems could occur with reversals and repostings of postings in a project without accounting that could no longer be posted to. This has now been fixed.
In the past, an error message sometimes appeared when you reversed postings that cleared open items. This has now been fixed.
An error message The index was out of range occurred, at times, when creating a report. This has now been fixed.
In the properties of the day-end and month-end closings, you can retrieve reports generated during the closing in the external PDF viewer in the Reports tab. If several reports from different closings are retrieved one after the other, they are now all opened correctly.
The project number may have been displayed incorrectly in the posting overview. This has now been fixed.
If there are no assigned transaction categories in a journal category that allows posting templates to be set up, a message appears that no transaction categories are available and the setting up process is cancelled.
When a voucher is altered no changes to archived budget structures are logged (automatic deletion).
The checks to see whether the external projects match when clearing unsettled items, may produce an incorrect warning when splitting vouchers etc. This has been corrected.
The frame colour of the module registration window has been adapted to the application design.
A voucher can be reversed without a correction posting in the Display posting window. After the reverse transaction, the window remains open. The Computer-generated vouchers button is now displayed correctly as activated after the reversal process, so that the computer-generated voucher for the reversal can be retrieved directly.
A right mouse click in the project list now correctly selects the desired project, so that the project data can be downloaded via the context menu for this project.
Typing the codes of budget structures in the posting window now works even when the list is open. In addition, the lists of budget structures can now also be opened with the tab key.
Previously an error sometimes occurred in the properties of an unsettled item if the category of the unsettled item was changed. This has been corrected.
Unauthorised control characters in text fields have previously prevented the creation of closings and backups. This has been corrected.
Previously, in places without a stable Internet connection, an error message sometimes appeared when journals were accepted. This is now not the case. Instead you can load the journal transfer data from a file.
Postings with a company currency amount of 0.00 are now also possible for postings with transaction category 11 (Flexible posting).
The translations for the transaction category or transaction type used were corrected in the disbursement note.
The posting displayed in the Splitting window was not updated when you clicked the Amount in EUR or Percent of total amount fields in the partial posting table. This has been corrected.
The system ensures that the amounts in company currency are always updated again before posting when clearing open items, in order to avoid errors due to changes, made in the meantime, to the balance of the open items.
In the past, the balance of a cash sub-account sometimes became negative if a posting of transaction category 3 was reversed. This has been corrected.
Budget lines that can no longer be posted to are now displayed correctly in splitting positions when a voucher change is made.
Long descriptions of budget structures were cut off in the Single voucher report. This has been corrected.
In the past, when creating the Computer-generated voucher - reposting report, an error message sometimes occurred and the report generation was interrupted. This has been corrected.
In the Assigned unsettled items window, the application crashed when the Clearing amount or Clearing percentage field was cleared with DEL. This has been corrected.
It is no longer possible to balance an unsettled item of the Receivables national VAT account group if an amount is entered in company currency.
A check is performed before the last possible month-end closing and when finalising a journal. The system checks whether all the balance accounts have a balance of 0.00. The missing accounts of the Receivables national VAT and Withholding tax payables account groups were added to this check.
Release 4.1.7 (June 2019)
The performance during the creation of the "Expenses for Projects" report has been optimised.
Reposting and reversing postings with archived budget structures no longer produces error messages. The archived budget lines of the original posting are no longer saved in the reversed or reposted posting.
The posting text in posting templates can now be replaced in split posting templates of transaction category 11.
In the project properties, non-postable budget lines are shown in grey and italics.
The installer now uses 7-ZIP instead of WinZip.
Release 4.1.6 (April 2019)
Budget lines are now correctly saved in the database when posting using posting templates or voucher batch processing, even if the postings were explicitly clicked on in the template or batch processing.
The message that a category must be selected when an unsettled item is created was removed for organisations that do not use categories.
The query when cancelling the edit mode of an unsettled item is now correctly translated into French.
In certain constellations when reversing a posting, the warning no longer appears that the partner already exists in the partner list, although the partner was selected via the partner list.
When assigning unsettled items to postings, the unsettled items are now correctly displayed in the field, sorted numerically, according to the unsettled item number.
The empty journal backup after accepting a journal is no longer marked as critical, if a closing has not yet been created.
Release 4.1.5 (March 2019)
The display of unsettled items in the "Assigned unsettled items" window, which can be opened from within the "Post voucher" window, is now independent of the table view in the "Unsettled items" menu.
Release 4.1.4 (February 2019)
Closings can also be generated if they include (reverse) postings to the former account groups “VAT head office” and “VAT other countries” of the “Costs” account class.
When unedited voucher batches and posting templates are posted, the application checks whether the selected tax accounts can be posted to.
Underscores in the names of budget structures are now displayed correctly in the “Post voucher” window.
The progress bar for generating journal backups is now shown in full.
Release 4.1.3 (February 2019)
The database for digital vouchers is no longer limited in size.
The quick filter “Current accounting period” has now been activated as a default setting. Previously the filter was called “Current month” and deactivated as a default setting, so that all the postings in a journal were shown. This change has reduced the loading time for journals with a high volume of postings.
The accounts of the account groups “VAT Head Office” and “VAT other countries” are now assigned to the “Supply of funds” account class in the main chart of accounts (previously: “Costs” account class). There is no change to accounts in existing postings. However, starting with this release, the old accounts are no longer available for new postings.
Due to this change, this tax is not distributed among several split postings, it is now posted as one voucher position. For this tax voucher position there is now a predefined funding in the journal properties.
Postings with budget lines that are no longer postable can still be reversed or reposted (if this new option is set in WINPACCS Cloud).
When editing voucher batches, it is possible to switch between transaction types in the “4 Costs” and “6 Income” transaction categories without having to select the account again. This means that the preselected account is retained even if the project is changed.
In the “Postings” and “Unsettled items” menus, the “CC” column has been added showing the ISO Code of the company currency.
In the “2 Forwarding of funds” transaction category the “Receiving journal” field is now mandatory.
Repostings are now shown directly in the “Show posting” window just like other postings. The computer-generated voucher can now be retrieved from there via a button.
The automatically generated additions to the posting text in the supply of funds batch has been shortened so that as little as possible of the posting text is cut off when the maximum length is reached.
Changes in terminology:
The “Comment on the posting text” field is now called “Comment on the posting”.
In the “Restore journal” window, “Backup type” has been renamed “Journal backup type”; “Month” is now “Accounting period”.
The “Expenses for external projects” report is now called “Expenses for projects”.
If postings are grouped in the posting overview, the debit and credit balances are now shown separately from one another and not added up.
Previously, when correction postings were reversed, sometimes an incorrect average rate was applied. This has now been corrected.
A voucher that was posted from a voucher template could not be reversed if the posting template no longer existed. This is now possible.
Transaction category 11 Flexible posting:
Two errors have been corrected when reversing postings in connection with unsettled items.
An error while splitting a posting on the debit and credit side has been corrected.
Calculation of the amount in company currency:
If unsettled items were assigned to several currencies, the amount in company currency sometimes deviated by 1 Cent. This has now been corrected.
In balancing the VAT receivables the amount in company currency sometimes deviated by 1 Cent. This has now been corrected.
In the balance report of the payables, it is no longer possible to assign unsettled items, as this does not make sense.
Bank and cash accounts that are no longer postable and that have balances equal to 0, are no longer listed in the cash and bank reconciliation.
Journal backups, that were created before the last day-end closing are now marked as “critical”.
A message appears during installation, if the same or another version of the application is already installed.
The creation of the report "Expenses for projects" no longer stops in journals with a lot of vouchers.