The integrated software solution for international aid organisations
WINPACCS Accounting 4
Release 4.4.2 (October 2021)
Previously, in the case of large quantities of unposted vouchers in voucher batches where digital vouchers are used, an error message occurred when returning journals and creating journal backups. This is no longer so.
At times the preview of the digital vouchers in some PDFs was displayed incorrectly and / or special characters made the previews illegible. This has been rectified.
When reposting with simultaneously activated automatic printing after postings, an error occurred so that the computer-generated postings were not produced. This has now been corrected.
The voucher currency of the journal is now shown in the header of the Journal properties report.
Release 4.4.1 (August 2021)
If the new Invoice date field was used in transaction category 2 Forwarding of funds, an error message occurred when importing the supply of funds batch in the receiving journal. Importing the supply of funds batch now also works when the Invoice date field is filled in.
Release 4.4.0 (August 2021)
As part of the introduction of the "Partner project" project category, various necessary adjustments have been made. The new field "Project category" in the project overview and project properties has been added. The properties of journals have been adapted for the new informational journals. In the posting logic, the selection of external projects has been adjusted so that the new partner projects are taken into account accordingly and can only be selected where necessary.
The new "Invoice date" field can now be used for postings in the Additional information section, provided it has been enabled in the Organisational settings.
The "Last possible closing" field has been removed from the properties of a journal in WINPACCS Cloud. Correspondingly, in WINPACCS Accounting, all occurrences of this field have been removed. In particular, the month-end closing procedure no longer checks whether it is the last possible closing.
Transaction type 1.2 "Supply of funds due to currency exchange" is now called "Supply of funds by other journal". Transaction type 2.1 "Forwarding of funds due to currency exchange" has been renamed to "Forwarding of funds to other journal". The account group "Currency exchange" is now called "Transfer within project".
The newly introduced setting "Quantity mandatory" for a budget structure is taken into account in the checks during posting. Depending on the setting, a warning or an error message appears if the Quantity field is left empty or contains a zero.
The feedback function has been removed.
In the bank reconciliation report, the assigned bank details with SWIFT/BIC and account number/IBAN are now displayed in addition to the sub-account name.
Digital vouchers of voucher batches marked as done are no longer saved in journal backups.
When adding PDF documents as digital vouchers to a voucher, deleting or moving the PDF during posting no longer leads to an error.
A reversal of a split posting with a selected unsettled item category, which had been posted with transaction category 11, could not be opened due to an error message. This has been fixed.
If a supply of funds was posted from a voucher batch when it was open in display mode, the posting could cause an account balance with different sign in company currency and voucher currency. The check that prevents this now also works correctly when posting from display mode.
When printing individual postings via multiple selection from the voucher overview, the postings relating to the company currency revaluation were printed twice, depending on the selection, or sometimes an error message occurred. This has been corrected.
If transaction type 4.1 did not exist in the journal category, it was nevertheless preselected in new posting templates. Now a valid transaction category is always preselected instead.
On the cover page of day-end and month-end closings, an incorrect time was shown in the "Created on" field; the time now matches the footer of the report.
Release 4.3.2 (April 2021)
The performance for opening the posting view has been optimised. Loading the posting view now requires less loading time in certain situations.
When PDF documents were scanned with HP Smart software, an error message appeared when displaying the preview in Accounting and Cashbook. The preview is now displayed correctly.
If a closing had not yet been performed in a journal, the journal backup did not contain any digital vouchers. This is now working.
Errors occurred when posting assets from a template. There were subsequent errors when uploading a closing to the Cloud, the assets could not be created. This now works correctly.
An error regarding the use of assets in voucher templates in connection with a splitting has been corrected.
The tooltip in English for the Save button in Unsettled items has been corrected.
Release 4.3.1 (January 2021)
The application checks for current data each time it is restarted.
In the window for entering and displaying vouchers, the Digital vouchers button is highlighted in green, if digital vouchers are already assigned to the voucher.
In the overview of Unsettled items a column for the accounting period of the unsettled item has been added.
The revaluation is also carried out at the end of the day.
In the Postings overview it is now possible to print the postings as single ones with or without details by using the multiple selection function.
When printing the single entry automatically, the settings now offer the option of printing with or without details.
A completed voucher batch can be reset to Current, as long as not all of its postings have been posted.
In the Enter voucher and Display voucher windows, the additional window for digital vouchers was cut off at the side in some resolutions. Now it is displayed as an additional tab for screen widths with less than 1440 pixels. The additional window to the right of the Enter voucher and Display voucher windows is only shown when the resolution exceeds 1440 pixels.
The standard sorting in the overview of Day-end and month-end closings has been adjusted so that the chronological order is retained, even for rejected closings.
Further table columns have been added to the overview of Month-end closings, so that it is now the same as the overview of Day-end closings.
In the Post voucher window in French and Spanish, the Digital vouchers button has been moved to a small, additional fold-out menu. The long button labels have now been shortened, so that the Digital vouchers button is visible.
If the journal category was subsequently changed, reversals, repostings and changes were no longer possible. This has now been rectified. In addition, small display errors have been corrected for when a transaction category or transaction type is subsequently deactivated in the journal category.
In the individual report for external projects, there is no longer a filter on the projects and cost centres.
If no external projects are used, an error occurred in the Overview at closing date report, this has been corrected.
In a certain posting constellation in connection with supplies of funds, an error sometimes occurred in the Average rate development report. This has been rectified.
If, during month-end closing in a certain constellation, debiting occurred but no crediting, this led the process to be cancelled during the closing. This is no longer the case.
Release 4.3.0 (November 2020)
WINPACCS Inventory management can now be used in Accounting!
Digital vouchers can be added to postings in Accounting and accepted from Cashbook via voucher batches. The digital vouchers from Accounting are uploaded to WINPACCS Cloud with the closings.
The Multi-factor authentication can now be used in Accounting.
Confidential journals are available again. Users need the “View confidential journals” authorisation to use it.
In the postings window, the fields for budget structures are wider than previously.
You can no longer enter decimal places when entering percentage values in budget structures with the multiple selection function.
If the quick filter was deselected for the current accounting period, performance problems occurred because all the postings were displayed in this journal. The user is now only shown an adjustable number of postings.
The process for accepting a journal has been improved. The button for accepting is always available and the different cases are explained more clearly with corresponding messages. If an Internet connection is available, the project data is updated. Journal transfer data is added to pending uploads.
The control element for selecting an external project has been revised in the splitting screen.
The user is now given a reason if a closing has been rejected manually in the Cloud.
The “Overview at closing date” report has been added to the Organisational settings and can be included in the month-end closing.
When restoring journals, all the backup files are now displayed. The next steps in the restore process are indicated to the user.
The budget structures can optionally be displayed as a list to the lowest level or still be displayed in a tree-like structure when entering budget structures in postings.
The “Costs and income by budget structure” report is added to the month-end closing depending on the Organisational settings.
Balances are formed in the Postings overview when grouping. These are also shown in the print report and export.
The barcode is now also printed on computer-generated vouchers.
The message text for critical journal restores has been improved.
It was not possible to perform a day or month-end closing if budget lines were restricted to accounts and the Non-recoverable VAT account was used. This has now been fixed.
The forwarding of funds to external projects can no longer be performed for finalised projects.
Particular ASCII special characters in the posting text now do not lead to error messages during closings.
It is now possible to perform the last possible month-end closing defined in the journal settings.
On the landing page, if you switch languages, the journals which were most recently opened are now also displayed in the correct language.
A new journal could be accepted, but not opened the next time the application was started, when the project list was not updated. This has been corrected.
Manually created journal backups directly after a closing can now be seen in the list of backups when restoring.
Selecting and deselecting checkboxes now also works with the “+” key on the numeric keypad, as well as with the space bar.
The selection of individual views is now sorted alphabetically in tables.
When posting with transaction category 11, which brought the balance to 0.00, an average rate change was saved, which should not have been the case. This has been rectified.
Importing organisational master data now also works if no organisational logo is stored.
A reverse posting with a correction posting for a balance of 0.00 now no longer leads to an error.
Transaction categories and transaction types that no longer exist now no longer cause errors in the posting screen during editing.
If a posting was split in a voucher batch and then the user started working on a different voucher in the voucher batch, the amounts were not correctly saved for the splitting of the previous voucher. An error message thus appeared during posting. This has been corrected.
When printing the Postings overview with grouping by voucher date, the time no longer appears in the group header.
When accepting journals, now all the required projects are retrieved.
Release 4.2.5 (June 2020)
In batch processing, transaction category 4.3 or 6.2 is now correctly preselected with your own project in the External project field if transaction category 4.1 or 6.1 is not available. This will now also ensure that the account remains correctly selected.
In batch processing, if transaction category 7.1 should be preselected, but is not available, transaction category 7.2 (external project) is selected. In this case, your own project is now correctly preselected in the External project field.
Previously, if a budget structure with multiple selection was used, it was not possible to subsequently edit a voucher splitting in a posting. The fields for the percentage distribution of the budget line were shown as empty. This has now been fixed.
The Expenses for projects report produced an error in a particular report configuration with a large number of external projects. This has now been fixed.
If the additional information in a posting was changed starting with the Forwarded posting status onwards, the fields for the budget lines were then shown as empty in the individual posting view. This has now been fixed.
The error when using the print function from the report preview has been corrected.
In certain cases, when a reverse posting position was reposted in connection with transaction category 11, a reposting with different debit and credit signs occurred. This has now been fixed.
Release 4.2.4 (April 2020)
In the subsequent postings, in certain situations, the voucher positions were not be numbered consecutively. This has now been fixed.
Release 4.2.3 (April 2020)
An error occurred when importing forwarding of funds batches in a receiving journal. The error appeared when opening the journal and when opening the batch processing. This has now been fixed.
Release 4.2.2 (March 2020)
In the Post voucher window there is now an information button next to each selection field for a main account, which allows you to open a window with account descriptions (if they have been entered in the WINPACCS Cloud). The descriptions can help you choose the correct account for a transaction.
Depending on the settings in WINPACCS Cloud and depending on the selected account in a budget structure, only budget lines with suitable content are available. In this way, incorrect assignments of budget lines can be reduced.
If you post voucher batches from a cashbook that is assigned to an external project, the External project field is already correctly preset. The accounts from the project chart of accounts, as well as the additional account assignment of the external project have already been selected (if they were entered in Cashbook).
In the 4 Costs transaction category, you can now also select accounts of the Clearing account account class and the Inventories account group. Thus it is possible to post acquisitions to the correct accounts before the Asset management function is introduced in WINPACCS Accounting 4.
You can now post advances with VAT in transaction category 7.
Another new feature is adding a withholding tax amount to vouchers from a voucher batch that you post with transaction category 4 or 7. If the control field is selected and an amount is entered, the amount in the Amount in voucher currency field is increased by the amount of withholding tax.
You can now enter the quantity 0. A warning message now appears during posting, instead of an error.
The printer dialogue has been adapted to prevent crashes in the very rare cases that they previously occurred.
In the column filters, the Filter button has been removed because all filter settings are now applied immediately.
If the external project number is changed later for splittings in transaction type 7.2, it is now saved correctly.