WINPACCS Seminar Core Functions

Seminar

  • Getting to know WINPACCS
    Overview of the entire system using the WINPACCS Cosmos.

  • Creating projects
    Manage project master data, use project classifications and configure custom fields.

  • Managing project financial data
    Create project funding, manage bank details, set up project charts of accounts and manage Project Accounting journals.

  • Manage partners
    Create partners, assign them to projects and manage Partnerbooks.

  • Manage programmes
    Create programmes, assign projects to programmes.

  • Map donor requirements
    Create funding, reporting currency schemes and budget structures; use donor templates.

  • Learn the basics of Project Accounting
    Working with different currencies, mapping various funding arrangements and donor requirements, using additional information, understanding scenarios for office, project and partner accounts.
  • Setting up WINPACCS Accounting
    Familiarising yourself with the menu structure, using the integrated help function, downloading projects, accepting journals, and understanding the posting masks and business transactions.
  • Basics of the Moving Average Rate Procedure
    Understanding the automatic conversion from voucher currency to company currency.
  • Posting cash flows between head office, office and project
    supply of funds, forward funds, transfer of funds, return of funds.
  • Posting costs
    Allocate expenses to projects and their funding, budget structures and cost categories; use digital vouchers.
  • Posting tax
    Record input VAT and withholding tax.
  • Allocating postings
    Allocate costs, income (revenue) and advance payments to different projects, accounts and budget lines.
  • Using templates
    Work more efficiently with posting templates for recurring business transactions.
  • Correct postings
    Amend postings, carry out repostings, reverse postings
  • Prepare day-end and month-end closings
    Prepare and upload day-end closings, understand the status of closings, correct rejected closings.

  • Posting receivables and payables
    Paying out advances, settling advances, recording repayments, clearing payables, managing unsettled items.

  • Entering vouchers in Partnerbooks
    Entering, validating and forwarding vouchers; checking and approving or rejecting partner vouchers; creating voucher batches.

  • Voucher batches from Partnerbooks
    Downloading voucher batches, assigning unsettled items, checking, supplementing and adjusting posting data, automatically posting batches.

  • Set up WINPACCS Cashbook
    Download projects and import Cashbooks.

  • Enter vouchers in WINPACCS Cashbook
    Enter and check vouchers, and generate voucher batches.

  • Post voucher batches from Cashbooks
    Download voucher batches, check, supplement and adjust posting data, and post batches automatically.

  • Reviewing and approving financial statements
    Review financial statements, check postings, approve or reject financial statements.

  • Adjust postings in Project Controlling
    Correct posting data, amend budget lines, split postings, familiarise yourself with the automatic translation of posting texts.

  • Manage budgets
    Create donor and partner budgets on budget lines, manage internal budgets using cost categories, break down total budgets by year.

  • Create analyses
    Configure target/actual comparisons, break down costs, use two-level analyses, display posting details, use quantity monitoring, export analyses.

  • Create donor reports
    Configure voucher lists, create target/actual comparisons, adapt reports to donor requirements, use currency conversions

  • Use partner postings for donor reports
    Integrate partner vouchers into reports

  • Carry out organisation-wide controlling
    Create cross-project analyses, consolidate costs, generate reports based on individual criteria.

  • Manage and evaluate programmes
    Allocate total budgets to projects, configure analyses and generate target/actual comparisons.

  • Project groups
    Create project groups; group projects by region, sector or individual criteria; produce cross-project analyses.

  • Brief overview of other functions in WNPACCS Kosmos
    Familiarise yourself with Project Planning and Monitoring, Inventory Management and Document Management

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