The integrated software solution for international aid organisations
WINPACCS Cashbook 2
Release 2.6.0 (August 2022)
The database has been updated from version SQL LocalDB 2014 to SQL LocalDB 2017.
In the Amount field when entering vouchers, the Organisational settings determine the max. number of digits that can be given before the decimal point.
When entering vouchers, it is no longer possible to enter negative amounts.
Previously, entering invalid characters sometimes caused a technical error when creating a voucher batch. There are now safeguards in place to ensure that this does not happen.
The amounts in the Quantity column are now also displayed correctly with thousand separators.
Release 2.5.0 (January 2022)
When using digital vouchers, the size of the next batch of vouchers is displayed in the cashbook overview.
A warning appears if the next attachment to the voucher batch exceeds the limit in MB specified in WINPACCS Cloud.
The performance of the loading projects function has been optimised.
Various third-party components have been updated. In addition, the .NET Framework has also been updated from version 4.7 to 4.8.
The glossary is now directly accessible as a separate menu item in the Help menu.
At times, some PDFs in the digital vouchers window were displayed incorrectly and / or special characters made them illegible. This has now been corrected.
The minimum size of the Enter voucher window has been corrected.
When the Enter voucher window was open, in the background the menu in the main window could be changed using the keyboard. This is now not possible.
The function for editing table views now has a tooltip.
In some tables, the superfluous Is zero and Is not zero filter options were removed from columns showing text.
The voucher overview is now also grouped correctly according to the entry date column.
The Extras menu can now be selected correctly using the keyboard.
Windows 11 only allowed a maximum of 4-digit amounts to be entered with the French formatting setting. This was due to the space character being used as a thousand separator. This has now been corrected.
Release 2.4.0 (August 2021)
As part of the introduction of the "Partner project" project category, minor adjustments have been made, including the new "Project category" field in the project overview and project properties.
When entering vouchers, the new field "Invoice date" is now available in the Additional information section, provided it has been enabled in the organisational settings.
The newly introduced setting "Quantity mandatory" for a budget structure is taken into account during the checks when entering and changing vouchers. Depending on the setting, a warning or an error message appears if the Quantity field is left empty or contains a zero.
The feedback function has been removed.
The account group "Currency exchange" was renamed to "Transfer within project".
When adding PDF documents as digital vouchers to a voucher, deleting or moving the PDF during voucher entry will no longer cause an error.
In the "Individual voucher" report, the Additional information section no longer prints all possible fields, but only the fields activated in the organisational settings.
Release 2.3.2 (April 2021)
When PDF documents were scanned with HP Smart software, this resulted in an error message when displaying the preview in Accounting and Cashbook. The preview is now displayed correctly.
Release 2.3.1 (January 2021)
The application checks for current data each time it is restarted.
In the window for entering and displaying vouchers, the Digital vouchers button is highlighted in red, if digital vouchers are already assigned to the voucher.
In the Enter voucher and Display voucher windows, the additional window for digital vouchers was cut off at the side in some resolutions. Now it is displayed as an additional tab for screen widths with less than 1440 pixels. The additional window to the right of the Enter voucher and Display voucher windows is only shown when the resolution exceeds 1440 pixels.
Release 2.3.0 (November 2020)
The Multi-factor authentication is now available for WINPACCS Cashbook.
In the voucher entry window, the fields for budget structures are wider than previously.
The way in which cashbooks are accepted has been improved. The button for accepting them is always available and the different cases are explained more clearly with corresponding messages. Project data is automatically updated when a cashbook is accepted and an Internet connection is available.
You can no longer enter decimal places when entering percentage values for distributing in budget structures with the multiple selection function.
The budget structures can optionally be displayed as a list to the lowest level or still be displayed in a tree-like structure when entering budget structures during voucher entry.
Digital vouchers can now be added to Cashbook when entering vouchers and can be transferred to Accounting with a voucher batch.
When creating a voucher batch, budget structures that have since been archived are no longer taken into account in the checks.
Previously, the limitation on the number of vouchers was not checked when opening a cashbook, now a corresponding message appears.
If only one funding is available, it is preset. If "<no selection>" was deliberately chosen, this is now also shown correctly.
Projects and cashbooks were not correctly updated in the network in different installations. Changes in the database on one installation are now updated correctly in all other installations.
Selecting the last visible checkbox in a column filter now works correctly.
On the landing page, if you switch languages, the cashbooks which were most recently opened are now also displayed in the correct language.
Importing organisational master data now also works if no organisational logo is stored.
Release 2.2.1 (March 2020)
In the Enter voucher window there is now an information button next to each selection field for a main account, which allows you to open a window with account descriptions (if they have been entered in WINPACCS Cloud). The descriptions can help you choose the right account for a transaction.
Depending on the settings in WINPACCS Cloud it may occur that, depending on the selected account in a budget structure, only budget lines with suitable content are available. In this way, incorrect assignments of budget lines can be reduced.
You can now work with cashbooks in projects that do not have their own project accounting. In WINPACCS Cashbook you will find the created cash book when you open the project where the accounting for the external project is kept. When you open the cashbook for the external project, the cost and income accounts, financing and budget structures of the external project are available in the Account Assignment or Additional Account Assignment section of the Enter voucher window. In addition, the project name and the external project number are displayed in the upper left of the window. The entered vouchers are forwarded as a normal voucher batch.
You can now also select accounts of the Clearing account account class and the Inventories account group. Thus it is possible to assign purchases to the correct accounts before the Asset management function is introduced.
You can now enter the quantity 0. Instead of an error, only a warning now appears when it is entered.
Release 2.2 (December 2019)
The allocation of an amount to several budget lines of a budget structure with otherwise identical voucher data is greatly simplified for budget structures with the Multiple selection possible option.
Archived projects can no longer be opened. The data can be viewed in WINPACCS Cloud.
In the Project properties, non-postable budget lines are shown in grey and italics.
The Voucher list of the voucher batch report, which is automatically generated when a voucher batch lot is created, is now displayed to the user after the voucher batch has been created and before it is uploaded.
The Voucher list of the voucher batch report contains notes if any of the following were exceeded during the reporting period:
the Limit money transports,
the Limit on deposits and withdrawals,
the Limit for the balance.
The version of the project data and the organisational data is displayed at the bottom of the status bar.
In the Project list, the version of the downloaded project data is displayed in a new table column after each project.
In the Pending Uploads window, the first and last entry numbers of the vouchers in a batch are displayed in two new columns for all voucher batches.
The WINPACCS Cashbook product name is now written with a capital C.
The installer now uses 7-ZIP instead of WinZip.
The application now uses the .NET Framework 4.7.2.
With the Help > Support > Export Event Log function it is now possible to export another log for troubleshooting when support is needed.
The autocompletion in the Recipient/Depositor and Entry text fields is now case-sensitive.
The speed when starting the application and when using many projects and cash books has been improved.
In the cashbooks overview, the Balance account column was renamed to Bank details. Only the name of the bank details is now displayed in this column; the account number is no longer shown.
The subheadings and separators in the Individual voucher report are now displayed in red.
On the dashboard, the colour of the symbols of the most recently opened cash books have been adjusted to match the application design.
Underscores in the names of budget structures are now correctly displayed in the Post voucher window.
If you subsequently edit a voucher in which an account is selected that contains several sub-accounts, the sub-account selection is retained when you switch to edit mode.
It is no longer possible that the incorrect organisation logo is displayed in reports.
In the voucher overview, the voucher currency in the Income, Expense and Balance after entry columns is now correctly updated when the cashbook is changed.
In the overview of the voucher batch and the detail view for a voucher batch, the balance of the cashbook is now displayed correctly when the voucher batch is created.
In the properties of the voucher batch, you can retrieve the voucher batch reports in the external PDF viewer on the Reports tab. If several reports from different voucher batches are retrieved in this way, they are now all opened correctly.
Project numbers may have been displayed incorrectly in the voucher overview. This has now been fixed.
In the Project Properties report, missing text at the right margin of the page has been replaced. This has now been fixed.
Missing fields have been added to the Cashbook properties report.
During subsequent voucher editing, the length limitation in the Entry text field is now correctly taken into account.
Previously, in places without a stable Internet connection, an error message sometimes appeared when a cashbook was accepted. This is now not the case. Instead you can load the cashbook transfer data from a file.
Release 2.1.2 (February 2019)
A warning appears when the “Limit money transports” and “Limit on deposits and withdrawals” are exceeded.
If the application cannot be started, because there is an old version of the automatic data interchange on the server in the network, an error message appears.
When entering vouchers a different (or no) funding can be selected, even if the budget structure is mandatory.
Previously, it was possible to delete a project, even though another user had it open and was working on it. This has now been corrected.
Blocks that were necessary in the network could be released by other users. This has now been corrected.
In the project log, Code 9 has been renamed; it is now called: “Unlock cashbook”.
Overlapping texts in reports have been corrected.
“Cashbook properties” report: title line corrected in French.
Cashbook log: subtitle in the report log corrected.
A message appears during installation, if the same or another version of the application is already installed.
Dashboard texts in the Quickstart area adjusted to reflect WINPACCS accounting 4. Text that was cut off has thus also been corrected.