WINPACCS Accounting 4

New features 

• The option to carry out preliminary month-end closings has been implemented. According to the settings in WINPACCS Cloud, certain Month-end closings are carried out as provisional. In this case, a posting block is set until the closing is released. 
• The database version is updated from SQL LocalDB 2017 to SQL LocalDB 2022. 

Bug fixes 

• When clearing several unsettled items with transaction type 9.2, an error message could appear due to incorrectly handled rounding differences. This has been corrected and the corresponding posting constellations are now possible. 
• The correct page in the help is now opened from the "Splitting" window. 
• When backing up a journal for which no closing exists, an error message no longer appears if there are defective backup files in the backup directory. 
• The control in the Budget structure field has been corrected, it is no longer possible to select multiple entries. 
• Opening a journal with a large number of fixed assets has been improved so that the long loading time is reduced. 
• When splitting a cost posting in transaction type 4.3 with withholding tax and a new payable, the error "At least one amount in voucher currency is not normalised." occurred. This error no longer occurs in this constellation. 

Bug fixes

• With very many fixed assets it could happen that the booking overview was not loaded. This has now been fixed. In addition, the loading time has been optimised.
• With certain hardware configurations with certain SSDs, it could happen under Windows 11 that the application could not be started. This has now been fixed.
• When using a lot of projects, it could happen that in very rare cases the login did not work. This has now been fixed.

Bug fixes

• Previously, it was possible to correctly select an account that could only post to external projects due to the project type, but a check prevented the actual posting. This has now been rectified. An account can now be posted to correctly, if it is postable for the project type of the external project (but not for the project type of your own project).

New features

• The new Inventory number field has been integrated into the Posting overview, the posting screen and other affected areas. The Asset number or the Inventory number is used as the leading number, depending on your Organisational settings.
• The adjustments in the Main and Project chart of accounts regarding postability in your own and external projects have been adopted in Accounting.
• In Accounting, the new accounts of the Balance (assets) account class are now taken into account in the posting screen and all other areas.
• In the template group, the Comment on the posting can now also be changed for all the posting templates. In particular, a substitute variable has been introduced that makes it possible to enter the voucher number of the first posting in the template group in all the comments.
• The Project without Project accounting feature has been removed from the Project properties.
• Microsoft’s WebView2 component is now used for displaying PDFs in the Digital vouchers view instead of the Telerik component. This corrects some errors that occurred when displaying PDFs. The JPXDecode is not supported error should no longer occur. The displaying of PDFs created with certain Konica Minolta scanners is now possible without errors and a few other problems should no longer occur.
• In the Projects menu, the Projects without accounting tab is no longer available.
• A new message indicates that reversals with correction postings of postings which were entered with transaction category 12 Netting of unsettled items or the transaction type Balancing of payables without average rate recalculation are prevented.

Bug fixes

• A small optimisation has been performed in the field control of the Report type field in the configuration of the Costs and income and Balance list reports.
• An error message is now shown if the value in the from field is greater than the value in the to field for the reporting period in the report configuration.
• In the posting templates the button for the average rate did not have a function, it now shows a fitting info message.
• Technical safeguards have been integrated to prevent rare errors when reversing postings using transaction category 11.
• In the menu bar, the email address of the logged-in user is now also displayed correctly with the “_” character.
• During module registration, the Country field is now preassigned with <no selection>, unless a module registration has already been performed on the PC, in which case the country is preassigned accordingly.
• If you switch to the Unsettled items overview directly after starting Accounting and open the detailed view of an unsettled item, the Edit button is now active and available.
• If filters are set in a table column and this column is then hidden, the set filters are now correctly noted in the printout.
• When performing a splitting in a reposting, the columns for the amounts and the percentage split in the table of Partial postings can now also be edited.
• In the posting table, the button control for navigating the table pages has been corrected.
• It is now possible to perform User login and module registration again without being connected to the Internet.
• When adding digital vouchers, PDF files with 0 byte are no longer allowed.
• In the online Help, the chapter on Reports has been removed from the chapter structure because it was empty.
• In the Voucher batch overview, if you switched from the Current tab to the Done tab, the latest entry was always automatically preselected and displayed at the end of the table. The latest entry is now shown at the top of the table.
• In the Costs and Income report, the With Budget Structure report type can now also be used if there is only one budget structure in the project.
• Certain PC-settings caused the info message which referred to the project list to slip in the Projects menu. This has been corrected.
• When revaluations were performed a special case sometimes occurred. If the CC and VC had different + / - signs, errors could occur during the debiting and crediting, so that the balance on the balance account was incorrect and thus also the totals in the balance report. This has now been corrected.
• If the Invoice date was not filled in for a posting, the table displayed the value 01.01.1900 in the Invoice date column. The column now remains empty if the field is not filled in.
• The storage of exchange data of digital vouchers has been further outsourced to the SQLite database in order to avoid the limitations of the SQL Express database.
• In the Digital vouchers view in a posting, PDF documents that have just been updated and added from WINPACCS Cloud are now displayed correctly.
• The performance and memory usage when generating the Unsettled items report has been improved so that the report can now be generated even with a very large number of unsettled items.
• When saving individual table views, the name of the default view could be used in the different languages. This is now no longer possible to avoid duplicate names.
• When posting using transaction category 6 Income, it is now also possible to select a partner from the list in the Recipient/depositor field.
• An attachment to a closing is now correctly translated in English as Attachment.

Bug fixes

• It is now possible to print an individual posting in transaction category 11 if the credit side was split.
• The technical limit of 2 GB when performing an overall backup no longer causes an error. The performance of Accounting with larger databases has been improved, especially where total backups are concerned.
• In projects of the Partner project project category, a journal of the Partner accounting journal class can now be selected in Accounting for the 2.1 Forwarding of funds to another journal transaction type.

New features

• When using digital vouchers, the size of the next closing is displayed in the journal overview.
• A warning appears if the next attachment to the closing exceeds the limit specified in the Cloud.
• If there are unfinished voucher batches for a journal, notes or warnings appear at various points in the application.
• To minimise errors in supplies of funds, which would lead to high average rate deviations, accountants must now confirm the amounts.
• Archived projects can no longer be selected in transaction categories 1.3, 2.2 and 2.3. In addition, warnings appear when closings are performed.
• A reason must be entered when reversals or repostings are performed; this is saved in the Comment on the posting field. This comment is then also shown on the computer-generated voucher.
• Various third-party components have been updated. In addition, the .NET Framework has also been updated from version 4.7 to 4.8.
• When posting posting templates, the progress bar now includes a text which shows how many postings have already been posted and the total number of postings.
• The revaluations in the day-end closings have been removed again.
• Percentages are now also displayed in the splitting voucher.
• When opening the Day-end closing or Month-end closing window, a check is automatically performed to see whether there is a response about a previous closing in the Cloud.
• The glossary is now directly accessible as a separate menu item in the Help menu.
• The performance of the loading projects function has been optimised.

Bug fixes

• Various translations have been optimised, especially in the Project expenses report.
• The Status digital vouchers column is now called: Digital vouchers status.
• When the Postings window was open, in the background the menu in the main window could be changed using the keyboard. This is now not possible.
• The keyboard operation in the Post voucher window and other windows for editing vouchers has been improved, in particular the possibility to jump from one field to the next with both the Tab and Enter keys.
• When a partial posting is deleted from the splittings of a posting, the splitting numbers are immediately renumbered correctly.
• In the different table views, the number of data entries per page is now also saved.
• A check to see if there are different donors for fundings is now also performed for transaction categories 2.2, 2.3 and 2.4.
• Under certain circumstances it could occur that cancelling a posting resulted in an error. This was the case with postings in which an unsettled item was cleared and a splitting was posted at the same time. A similar problem occurred with transaction category 11. This problem has now been corrected.
• The splitting mask has been adjusted so that the Unsettled item field is now also displayed. In addition, the Unsettled item field is now also correctly displayed as Split for a reverse posting of transaction category 7.
• In the Individual voucher report, the number of the unsettled item is now correctly displayed in the section of the posting positions.
• In the headings of groupings in the posting overview, the ISO code of the voucher currency is now correctly updated when changing the journal.
• When opening a journal, there is no longer an error message if a partner role has been deleted in the Organisational settings and the projects concerned have not yet been fully updated.
• In the posting overview, the Entry number numeric column is displayed right-justified.
• In the print preview of reports, double-clicking on the page no longer causes the page to disappear.
• In the search field of a table, the dummy text is now displayed correctly again after being cleared.
• The function for editing table views now has a tooltip.
• In some tables, the superfluous Is zero and Is not zero filter options were removed from columns showing text.
• In the Journal properties window, the superfluous Filter of the column filter button has been removed from the Authorised users and Balance accounts tables.
• In the Individual posting report, the line break on a long posting text has now been corrected so that any subsequent text is not hidden.
• The column filter for the Amount columns in the assigned postings of an unsettled item now correctly displays positive and negative amounts.
• In the Unsettled items window, the button for the comment is now displayed correctly depending on whether a comment has been entered.
• In the case of a Computer-generated voucher splitting, the column headings of the table on the second and further pages are now shown.
• In the Individual posting report, the Average rate of the position field has been renamed to Average rate voucher position.
• Windows 11 only allowed a maximum of 4-digit amounts to be entered with the French formatting setting. This was due to the space character being used as a thousand separator. This has now been corrected.

Bug fixes

• The performance for opening the posting view has been optimised. Loading the posting view now requires less loading time in certain situations.
• When PDF documents were scanned with HP Smart software, an error message appeared when displaying the preview in Accounting and Cashbook. The preview is now displayed correctly.
• If a closing had not yet been performed in a journal, the journal backup did not contain any digital vouchers. This is now working.
• Errors occurred when posting assets from a template. There were subsequent errors when uploading a closing to the Cloud, the assets could not be created. This now works correctly.
• An error regarding the use of assets in voucher templates in connection with a splitting has been corrected.
• The tooltip in English for the Save button in Unsettled items has been corrected.

New features

• The application checks for current data each time it is restarted.
• In the window for entering and displaying vouchers, the Digital vouchers button is highlighted in green, if digital vouchers are already assigned to the voucher.
• In the overview of Unsettled items a column for the accounting period of the unsettled item has been added.
• The revaluation is also carried out at the end of the day.
• In the Postings overview it is now possible to print the postings as single ones with or without details by using the multiple selection function.
• When printing the single entry automatically, the settings now offer the option of printing with or without details.
• A completed voucher batch can be reset to Current, as long as not all of its postings have been posted.

Bug fixes

• In the Enter voucher and Display voucher windows, the additional window for digital vouchers was cut off at the side in some resolutions. Now it is displayed as an additional tab for screen widths with less than 1440 pixels. The additional window to the right of the Enter voucher and Display voucher windows is only shown when the resolution exceeds 1440 pixels.
• The standard sorting in the overview of Day-end and month-end closings has been adjusted so that the chronological order is retained, even for rejected closings.
• Further table columns have been added to the overview of Month-end closings, so that it is now the same as the overview of Day-end closings.
• In the Post voucher window in French and Spanish, the Digital vouchers button has been moved to a small, additional fold-out menu. The long button labels have now been shortened, so that the Digital vouchers button is visible.
• If the journal category was subsequently changed, reversals, repostings and changes were no longer possible. This has now been rectified. In addition, small display errors have been corrected for when a transaction category or transaction type is subsequently
  deactivated in the journal category.
• In the individual report for external projects, there is no longer a filter on the projects and cost centres.
• If no external projects are used, an error occurred in the Overview at closing date report, this has been corrected.
• In a certain posting constellation in connection with supplies of funds, an error sometimes occurred in the Average rate development report. This has been rectified.
• If, during month-end closing in a certain constellation, debiting occurred but no crediting, this led the process to be cancelled during the closing. This is no longer the case.

New features

• WINPACCS Inventory management can now be used in Accounting!
• Digital vouchers can be added to postings in Accounting and accepted from Cashbook via voucher batches. The digital vouchers from Accounting are uploaded to WINPACCS Cloud with the closings.
• The Multi-factor authentication can now be used in Accounting.
• Confidential journals are available again. Users need the “View confidential journals” authorisation to use it.
• In the postings window, the fields for budget structures are wider than previously.
• You can no longer enter decimal places when entering percentage values in budget structures with the multiple selection function.
• If the quick filter was deselected for the current accounting period, performance problems occurred because all the postings were displayed in this journal. The user is now only shown an adjustable number of postings.
• The process for accepting a journal has been improved. The button for accepting is always available and the different cases are explained more clearly with corresponding messages. If an Internet connection is available, the project data is updated. Journal transfer data is added to pending uploads.
• The control element for selecting an external project has been revised in the splitting screen.
• The user is now given a reason if a closing has been rejected manually in the Cloud.
• The “Overview at closing date” report has been added to the Organisational settings and can be included in the month-end closing.
• When restoring journals, all the backup files are now displayed. The next steps in the restore process are indicated to the user.
• The budget structures can optionally be displayed as a list to the lowest level or still be displayed in a tree-like structure when entering budget structures in postings.
• The “Costs and income by budget structure” report is added to the month-end closing depending on the Organisational settings.
• Balances are formed in the Postings overview when grouping. These are also shown in the print report and export.
• The barcode is now also printed on computer-generated vouchers.

Bug fixes

• The message text for critical journal restores has been improved.
• It was not possible to perform a day or month-end closing if budget lines were restricted to accounts and the Non-recoverable VAT account was used. This has now been fixed.
• The forwarding of funds to external projects can no longer be performed for finalised projects.
• Particular ASCII special characters in the posting text now do not lead to error messages during closings.
• It is now possible to perform the last possible month-end closing defined in the journal settings.
• On the landing page, if you switch languages, the journals which were most recently opened are now also displayed in the correct language.
• A new journal could be accepted, but not opened the next time the application was started, when the project list was not updated. This has been corrected.
• Manually created journal backups directly after a closing can now be seen in the list of backups when restoring.
• Selecting and deselecting checkboxes now also works with the “+” key on the numeric keypad, as well as with the space bar.
• The selection of individual views is now sorted alphabetically in tables.
• When posting with transaction category 11, which brought the balance to 0.00, an average rate change was saved, which should not have been the case. This has been rectified.
• Importing organisational master data now also works if no organisational logo is stored.
• A reverse posting with a correction posting for a balance of 0.00 now no longer leads to an error.
• Transaction categories and transaction types that no longer exist now no longer cause errors in the posting screen during editing.
• If a posting was split in a voucher batch and then the user started working on a different voucher in the voucher batch, the amounts were not correctly saved for the splitting of the previous voucher. An error message thus appeared during posting. This has been corrected.
• When printing the Postings overview with grouping by voucher date, the time no longer appears in the group header.
• When accepting journals, now all the required projects are retrieved.