Prices
Plannable monthly costs.
Prices WINPACCS
WINPACCS is provided as Software as a Service. Invoicing is performed on a monthly basis (subscription model) and comprises a basic fee and additional fees for actual services used.
€ 395 per month and organisation
The following services are included in the basic fee:
- Hosting of your own WINPACCS Cloud data on high availability server infrastructure including comprehensive data protection measures.
- Usage of the WINPACCS Cloud database with up to 15 GB storage. A monthly fee of € 10.00 per GB is charged for any further storage.
- Usage of the WINPACCS Cloud file storage with up to 10 GB storage. A monthly fee of € 0.20 per GB is charged for any further storage.
- Sufficient number of the key user roles, to facilitate the central functions of WINPACCS.
- Five projects in planning status and 20 active projects, plus an unlimited number of archived projects.
- Up to one hour of technical or specialist support time per month.
- Up to four training days in Germany per year.
- Unlimited access to the WINPACCS Document Library with invaluable information on using WINPACCS.
- Provision of standard training documents in electronic form in English for trainers and participants for performing in-house training.
Project roles are standard roles that are tailored to the actual areas of responsibility of project staff. They allow WINPACCS functions to be used that fit exactly to their tasks.
| Name | Price per month | Remarks |
|---|---|---|
| Project staff | € 1.00 / user | Ten users are included in the basic fee. |
| Project assistant | € 2.50 / user | Five users are included in the basic fee. |
| Project cashier | € 7.50 / user | Ten users are included in the basic fee. |
| Project accountant | € 25.00 / user | Five users are included in the basic fee. |
| Project finance manager | € 10.00 / user | Five users are included in the basic fee. |
| Project controller | € 25.00 / user | Two users are included in the basic fee. |
| Controller | € 35.00 / user | Two users are included in the basic fee. |
| Project planer | € 10.00 / user | Two users are included in the basic fee. |
| Partner book user | € 5.00 / user | Two users are included in the basic fee. |
| Digital vouchers editor | € 2.50 / user | |
| Digital vouchers auditor | € 2.50 / user | |
| Project financial auditor | € 10.00 / user | |
| Inventory manager | € 7.50 / user |
Administrator roles are standard roles that offer the responsible members of staff the possibility to access the all settings of certain topics. They can also make changes to the organisation-specific settings of this topic.
| Name | Price per month | Remarks |
|---|---|---|
| Organisation administrator | € 7.50 / user | Two users are included in the basic fee. |
| User administrator | € 7.50 / user | Two users are included in the basic fee. |
| Financial administrator | € 10.00 / user | Two users are included in the basic fee. |
| Project administrator | € 7.50 / user | Two users are included in the basic fee. |
| Person administrator | € 5.00 / user | Two users are included in the basic fee. |
| Installation administrator | € 5.00 / user | Two users are included in the basic fee. |
| Donor administrator | € 7.50 / user | Two users are included in the basic fee. |
| Project planning administrator | € 10.00 / user | Two users are included in the basic fee. |
| Partner administrator | € 7.50 / user | |
| Inventory administrator | € 10.00 / user | |
| Interface administrator - Company accounting | € 10.00 / user |
| Name | Price per month | Remarks |
|---|---|---|
| Project status: proposed, in planning | € 1.00 / project | Five projects are included in the basic fee. |
| Project status: approved internally, active, ended | € 2.50 / project | Twenty projects are included in the basic fee. |
| Project status: archived | unlimited |
| Name | Price per month | Remarks |
|---|---|---|
| Document management | € 25.00 for up to 30 users, € 0.50 per additional user | The complete Document management functionality is activated in WINPACCS Cloud for all the users. |
| Name | Price per month | Remarks |
|---|---|---|
| Company accounting (file-based) |
€ 20.00 each for data transfer and data forwarding | |
| Company accounting (webservice-based) | Price on request | |
| Data transfer from Partner accounting | € 2.50 per partner contract with use of interface | |
| External Project administration |
€ 40.00 for up to 100 projects € 0.10 per additional project plus a one-time set-up fee | Archived projects are not taken into account in the billing. |
| External User administration | Price on request | |
| External Digital voucher archive | Price on request |
Further deployment environments can be used in addition to the production environment:
| Name | Price per month | Remarks |
|---|---|---|
| Staging | € 60.00 |
The current version of WINPACCS can be tested also by connecting it to your own systems and used for your in-house training purposes. Data can be copied from the production system. A one-time set-up fee of € 150.00 is due. The monthly price includes:
|
| Terminal server |
€ 180.00 for up to a max. of 5 users € 250.00 for up to a max. of 10 users |
A terminal server environment can be provided for WINPACCS Accounting and WINPACCS Cashbook. A one-time set-up fee of € 300.00 is due for each terminal server. The monthly rent includes:
|
| Beta testing | As per additional agreement | Discover future WINPACCS functions at the beta test stage. Please contact us if you are interested. |
Consultancy and support services are charged as follows:
| Name | Price | Remarks |
|---|---|---|
| Support | € 100.00 per hour | Both technical and specialised support is offered. Billing takes place in ¼ hourly rate. |
| Consultancy | € 800.00 per day | |
| Travelling expenses | € 0.50 per km | Travelling expenses will be reimbursed against proof. |
| Accomodation costs | € 95.00 per night in Germany | If the venue of the event is abroad, accommodation costs will be charged in the amount of the statutory catering and accommodation allowances of the respective country. |
mbi GmbH reserves the right to invoice additional travelling expenses by prior agreement.
The prices are valid from 1 August 2024.
VAT applies to all the above listed prices.
The minimum period of usage for using WINPACCS is 12 months and contracts can be terminated with three-months’ notice. Optional extra functions can be terminated with one month’s notice.
The number of project and administrator roles used is calculated each month and invoiced accordingly.
Invoicing is performed on a monthly basis, following usage. There is an option to receive a distribution of costs to projects or organisational units as a digital invoice attachment.
You can download our price list as PDF here.
Any questions about our products?
Please contact our team with any questions about WINPACCS.
Call us.
We’re ready to take your call Mon-Fri 09:00–17:00.
+49 (0) 6441 7809-0
