WINPACCS Cloud

Release Notes

WINPACCS Cloud 2018.02 (Februar 2019)

New features

  • The new “Project controlling” functional group has been implemented in the “Project administration” functional area.
  • Viewing posting data in WINPACCS Cloud:
    • The new “Postings (WINPACCS accounting 3)” functional group is available for all organisations that use WINPACCS accounting 3. It was previously called “Digital vouchers” and was only available when digital vouchers were used. This functional group shows the postings of all the journals in the project accounting and the balance sheet effective partner accounting.
    • Balance reports can now be created in the “Postings (WINPACCS accounting 3)” and “Postings (WINPACCS accounting 4)” functional groups.
    • The “Project number” and “Project” columns have both been removed from the default view in both functional groups.
    • Postings that are included in a closing can now be shown in the “Data packets” functional group.
  • User roles and rights:
    • The new “Project controller” user role has been introduced.
    • The new “Read balance reports” user right has been introduced.
    • The new “Read memory usage” user right has been introduced.
    • The “Project accountant Advanced” role now only has one right: “Post flexible postings”. The role therefore cannot be used without the “Project accountant” role.
    • The “Project cash read only” and “Project accounting read only” roles no longer exist.
    • The “WINPACCS online read only” role is now only available for organisations that use WINPACCS accounting 3.
    • The “Project cashier” and “Project accountant” roles have been expanded by several rights – mainly read-only rights in WINPACCS online (see White Paper “New features in WINPACCS Cloud 2018.02”). 
    • There is a new right, “Read postings in project”, for granting access to postings in the “Postings (WINPACCS accounting 3)” and “Postings (WINPACCS accounting 4)” functional groups.
    • The “Read digital voucher in project” right (previously: “Read voucher scan in project”) is now only valid for viewing digital vouchers in a posting, and no longer for access to the whole “Postings (WINPACCS accounting 3 or 4)” functional group.
  • Digital vouchers:
    • In the Project administration of a project, above the functional groups, there is now a button for uploading digital vouchers.
    • The uploading of digital vouchers is now only possible with the “Digital voucher editor” role. The “Digital voucher auditor”, “Project finance administrator” and “WINPACCS accounting user” roles will not have this right any more.
    • The auditing of digital vouchers is now only possible with the “Digital voucher auditor” role. This right is no longer included in the “Digital voucher administrator” role.
    • The read-only rights for budget, funding, cost category group structure and reporting currency scheme were removed from the “Digital voucher editor” role; the “Digital voucher auditor” role still has these rights.
    • The function for downloading all the digital vouchers as a ZIP archive was removed.
    • The maximum size for uploaded files, i.e. digital vouchers and additional documents from closings, can be specified in the organisation settings. The file size is checked when it is uploaded.
  • Financial administration:
    • In the main chart of accounts functional group, the “VAT Head Office” and “VAT other countries” account groups were moved from the “Costs” account class into the “Supply of funds” account class. Existing accounts in these account groups were blocked rather than moved. Further postings can only be posted to the corresponding new accounts within the “Supply of funds” account class. These accounts must be newly created in the main chart of accounts.
    • For accounts in the “VAT Head Office”, “VAT other countries” and “Non-recoverable VAT” accounts group, it is now possible to set whether they can be posted to or not.
    • In the “Journal categories” functional group, the “Entry system”, “Voucher type” and “Entry type” fields were removed.
  • Journals:
    • The new “Project accounting (Costs from external projects)” journal class was introduced.
    • In the “Project administration” functional area the “Postability as external project” functional group no longer exists. Instead, the settings are available in the properties of the new journal of the “Project accounting ‘Costs from external projects’” journal class. 
    • In the “Project administration” functional area in the “Journals” functional group, there is a new quick filter: “Show journals for costs from external projects”. These journals are not shown as default.
    • In the “Journals” functional group the “Voucher type” column has been removed.
    • In the properties of journals for WINPACCS accounting 4 the “Confidential” checkbox is no longer available.
    • In the properties of journals for WINPACCS accounting 4 the “Multi-user mode available in network installations” checkbox is no longer available.
    • In the settings of a journal (“Assigned fundings” tab) the field “Which funding is assigned to postings for VAT Head Office and other countries?” was added.
  • Organisation settings:
    • A new section: “Settings ‘Project accounting (Costs from external projects)’ journal class” was added to the “Financial administration” functional group.
    • The new “Project controlling” functional group for settings for project controlling is available.
    • The new “storage usage” functional group provides information on the storage used.
    • If WINPACCS accounting 4 is used: A new checkbox was added to the organisation settings in the “WINPACCS accounting” functional group – “Postings to budget lines that can no longer be posted to may be cancelled or reposted for all budget structures”. The preference is deactivated by default. For individual budget structures the checkbox can also be activated in the budget structure settings.
  • Budgets:
    • A new journal of the “Project accounting (Costs from external projects)” journal class can be selected in the settings for the validity area of a budget. 
    • If WINPACCS accounting 4 is used: in addition to sub-accounts, the 0 sub-accounts can be budgeted.
  • Other changes:
    • In the User administration, the “WINPACCS Coordinator” checkbox has been added to the settings of the individual users. If the checkbox is activated, the user receives the regular coordinator information via email.
    • In the master data of budget structures there was previously a checkbox, “No change in WINPACCS cost control”, that was deactivated by default. The checkbox is now called “Change possible in Project Controlling” and has the opposite meaning. It is activated by default.
  • Changes in terminology:
    • The “Digital vouchers” functional group title was changed to “Postings (WINPACCS accounting 3)”.
    • The “Postings” functional group title was changed to “Postings (WINPACCS accounting 4)”.
    • The “Voucher scan” term was changed to “Digital voucher” in all the affected rights.
    • The “Read bank accounts” right is now called “Read bank details in project”.
    • The “Backup type” term was changed to “Journal backup type” or “Cashbook backup type” in the tables.
    • In the “Postings (WINPACCS accounting 3)” functional group, the “Comment” field  title was changed to “Comment on the posting”. 
    • In the “Postings (WINPACCS accounting 4)” functional group, “Comment on the posting text” was changed to “Comment on the posting”.
    • In the “Journals” functional group, the field, “Entry system”, was renamed to “Journal class”.
    • In the “Journals” functional group, the field, “Entry type”, was renamed to “Entry software”.