Issue 06-2019

Issue 06/2019 (10.12.2019)

Our regular Coordinator information aims to provide you with up-to-date information on WINPACCS and assist you in your role as WINPACCS coordinator within your organisation.

This issue offers important information on the following topics: 

  • WINPACCS accounting 4.2 and cashbook 2.2 – now available
  • How to install the updates
  • Project groups in WINPACCS – input welcome
  • WINPACCS Cloud release 2019.04
  • The latest news from our WINPACCS Document library

WINPACCS accounting 4.2 and cashbook 2.2 - now available

We have released updates for WINPACCS Accounting and WINPACCS Cashbook. Our White Paper provides you with an overview of the most important new features. A detailed overview of all the new features and bug fixes can be found in the Release Notes.

Here are two highlights:

Splitting amounts within a budget structure

The biggest innovation is that in WINPACCS Accounting and Cashbook you can now select several budget lines of a budget structure at the same time and distribute an amount as a percentage.

In some cases, the splitting function is therefore not needed in the accounting process. If all the other posting data remains identical and only the amount is to be distributed to several budget lines of the same budget structure, you can now specify this directly in the Additional account assignment section in the budget structure field:

In Project controlling, these entries are automatically displayed as splits.

This function is available in newly created budget structures where the option Multiple selection possible is activated in WINPACCS Cloud. If you are interested, please contact your consultant.

Distribute total amount as a percentage

The Split total amount function has been improved when splitting in WINPACCS Accounting. In addition to the option of distributing the amount evenly among all partial postings, it is now also possible to retain the percentages of the individual partial postings and distribute the total amount as a percentage. This can be particularly useful for posting templates, with which different total amounts are always distributed by the same ratio.

The setup files for single-user installations of WINPACCS Accounting 4.2 and Cashbook 2.2 are available in the Customer Portal and can be installed by all customers who have switched over to WINPACCS 2018. Simply follow the installation instructions that are available with the setup files.

Please note: These new versions are not compatible with older versions (up to and including WINPACCS Accounting 4.1.8 and Cashbook 2.1.2). Once journals and cashbooks have been accepted in the new versions, they cannot be used in the older versions. To avoid problems you should, if possible, update all installations that access the same journals or cashbooks at the same time.

Please note that these WINPACCS updates must be installed by customers who have switched to WINPACCS 2018 within six months of the release, otherwise it cannot be guaranteed that the full functionality of WINPACCS can be used. We also reserve the right to discontinue support for older versions.

If you still use WINPACCS in combination with Microsoft Windows 7, we advise you to switch to a newer Windows version beforehand. Microsoft will discontinue support for Windows 7 on 14 January, 2020 and will not provide security updates thereafter. After this date, we will also no longer offer support for WINPACCS under Windows 7.

As we recently announced at the Customer Day, we’ll soon be offering the "Project groups” function in WINPACCS. In future, it will therefore be possible to perform evaluations at a project group level. The term "Programme" will be used to describe "Project groups".

It will also be possible to create joint budgets and budget structures, fundings and project accounts.

We are currently working on the concepts for these functions and would like to incorporate your needs and wishes. If you would like to give us any input, please contact Michael Bork ( As a first step, we will hold a Skype presentation to present our plans and listen to your requirements.


The new version of WINPACCS Cloud, Release 2019.04, will be released on 30 January 2020.

At the Symposium and Customer Day we have already given you an insight into the new Project planning and monitoring functional area. The functions will be available with this release! In WINPACCS you can then create logframes for project planning, stay on track with the schedule with Gantt charts and monitor the achievement of objectives with measured values.

In addition, the Postings functional group has been revised, in which you can view all the postings from the Project accounting in WINPACCS Cloud. This provides you with new functions for filtering, sorting, grouping and searching in the Postings overview.

Current information on the most varying specialist and technical topics on WINPACCS is available on our website. 

As a WINPACCS coordinator you can download these White Papers and information documents directly from the Document library

The following documents were recently added or updated: 

We’d like to thank you for the trust that you placed in us in 2019!

Again in the coming year, we’ll channel our efforts with WINPACCS to provide you with a software that optimally supports your invaluable work.

We’re looking forward to continuing our cooperation with you in 2020 and wish you a Merry Christmas and special Advent.

Best regards,
Martin Bork

Managing Director mbi GmbH