Issue 03-2018

Issue 03/2018 (29.11.2018)

Our regular Coordinator information aims to provide you with up-to-date information on WINPACCS and assist you in your role as WINPACCS coordinator within your organisation.

This issue offers important information on the following topics:

  • Review: WINPACCS Customer Day 2018
  • Change to user roles for WINPACCS 2018
  • New price list
  • Expanded range of seminars
  • The latest news from our WINPACCS Documentation library

Review – WINPACCS Customer Day 2018

This year’s Customer Day took place in Wetzlar on 23 October and the key topic was WINPACCS 2018 with its new features and improvements. Participants got a close-up on how the new WINPACCS claim “The integrated software solution for development cooperation” is realised with WINPACCS 2018. 

A total of 29 participants from 12 development organisations and consulting companies made their way to Wetzlar for a day full of presentations and workshops on WINPACCS. The new functions of WINPACCS 2018 and a glance at the schedule for implementation proved particularly popular. The day concluded with a presentation on the global rollout of WINPACCS 2018 at GIZ including the challenges it posed and the successes. 

Some impressions of the Customer Day can be found on our website. Registered users will also be able to download some of the day’s presentations shortly. 

We’ll be holding another WINPACCS Customer Day and WINPACCS Symposium next year. Mark your calendars now:

  • WINPACCS Customer Day – 5 November 2019
  • WINPACCS Customer Day – 6 November 2019

The format of both events will reflect previous years and again be held in Wetzlar.

Changes to user roles for WINPACCS 2018

Due to the new functions and options in WINPACCS 2018, we have had to adjust the user roles. While making these changes we also took the opportunity to realise other functions that had been suggested. 

The future user roles will be moulded even more closely to the typical tasks and profiles of users working in development cooperation. To aid understanding we have split the user roles into two groups Project roles and Administrator roles

Going forward, it will also be possible to allocate projects or other objects to any of the users via the Assignment of objects function. This means that a user might have different rights in different projects. 

Furthermore, we will also create a way of mapping the internal structure of your organisation or your mode of operation in WINPACCS with Organisational structures. These can then be used for the assignment of objects. We plan to implement the changes in the following steps:

  • First the new Project accountant (for WINPACCS accounting 4) and Project cashier (for WINPACCS cashbook 2) project roles will be expanded to include several rights that are necessary for the 2018.02 release at the end of the year.
  • We plan to implement the new role concept with the 2019.01 release in the spring of 2019 and the 2019.02 release in the summer of the same year.
  • We aim to offer the Assignment of objects and Organisational structures options at the end of 2019.

We will give you all the necessary information with detailed documentation on each occasion.

New price list

The new features in WINPACCS 2018 mean we have had to adjust the price list; we have thus revised and modified it. It is now available on our website and applies to new customers from 01.12.2018 and to existing customers starting 01.04.2019.

Here is an overview of the most important changes:

  • The price list is based on the new User roles concept for WINPACCS 2018.
  • It is no longer split into three different subscription models. In the future there will only be one subscription model.
  • The basic fee was increased but now includes various extras. For instance, from now on, we will provide our trainer documentation in electronic form. These invaluable documents can then be used for your own seminars in English. We will also provide How-to videos for the key functions.
  • We have introduced an upper limit for the free of charge memory; a charge will apply for usage that exceeds the set amount. The 15 GB memory included in the basic fee is sufficient for most organisations. However, the possibility to upload digital vouchers and additional documents has, in a few cases, led to a sharp rise in the use of memory, thus causing us to set this limit.

As mentioned at the Customer Day, the new price list is not an attempt to raise prices. To avoid possible price increases for existing customers and to continue offering discounts as in the past, we are offering a permanent 20 % discount to our existing customers on all WINPACCS functions. 

New customers that have opted for WINPACCS 2018 over the past few weeks will be eligible for a 10 % discount. 

These discounts will also apply to all the future new functions of WINPACCS. 

Next year we will provide you with further information on the changes to the subscription model. Please feel free to contact our consultants if you have any questions.

Expanded range of seminars

The dates for our seminars in 2019 have now been published. In addition to the formats you are familiar with – seminars and workshops – we will also start offering webinars next year. 

Our WINPACCS webinars look at less complex topics in the form of online-presentations. In one to two hour sessions our WINPACCS consultants will explain individual WINPACCS functions or topics tailored to certain user roles. The presentations can be watched on your screen and you can play an active role by contributing your questions. 

In the new year, you will again have a package of complementary seminars. Please feel free to use them! 

Another new way of getting to know WINPACCS functions are our free How-to videos. Currently you can find our free of charge: “Entering Vouchers in WINPACCS cashbook 2.0” How-to video on our YouTube channel. We will add more as the year progresses. Feel free to forward the link to your colleagues.

The latest news from our WINPACCS Documentation library

On our website, we provide you with comprehensive information on the most varying specialist and technical topics on WINPACCS. As a WINPACCS coordinator you can download these White Papers and information documents directly from the Documentation library. The following documents were recently added or updated:

Title Status Remarks
White Paper – WINPACCS accounting 4 – Was ist neu? October 2018 New
White Paper – WINPACCS accounting 4 – What’s new? November 2018 New
White Paper – WINPACCS accounting 4 – Quoi de neuf ? November 2018 New
White Paper – WINPACCS cashbook 2 – Was ist neu? October 2018 New
White Paper – WINPACCS cashbook 2 – What’s new? November 2018 New
White Paper – WINPACCS cashbook 2 – Quoi de neuf ? November 2018 New
White Paper – Schritt für Schritt – Einrichtung eines Projekts in WINPACCS 2018 September 2018 Updated and checklist added
White Paper – Step by Step – Setting up a project in WINPACCS 2018 September 2018 Updated and checklist added
Manual for creating the scan profile – PaperStream August 2018 Updated to PaperStream V.