New fields in the posting masks

There are additional new fields in a number of posting masks. You can now save remarks on the voucher. There are also the field Cost Centre in the account assignment area and, in the additional account assignment area, the fields Personnel Number, Order Number, Contract Number, Ext. Invoice Number and Int. Invoice Number.

Voucher templates

In every posting mask there is the option to save recurring standard postings as voucher templates. The voucher templates are saved at journal level and grouped into template groups.

With the help of the voucher templates you can set up batches of recurrent postings, which can be posted to again and again as needed.

Batch processing

In the batch processing, vouchers imported from WINPACCS cashbook can now be modified in any sequence at will. The changes can be saved and final posting of the documents can take place at any later point in time.

Individual vouchers can be excluded from the posting run with the voucher status “Do not post”. The voucher status can be changed at any time.

The posting batch will be deleted automatically as soon as all the vouchers it contains have been posted. Manual deletion of the entire batch is possible at any time.

Reposting

With the help of this function you will in the future be able to repost vouchers automatically from one cost category into another cost category within the active period. The system will automatically make the corresponding reversal and correction postings.

Posting to cost centres

WINPACCS accounting 3.0 will in the future offer the option to post directly to head office cost centres.

Cash and bank reconciliation

In the future you will be able to create cash and bank reconciliation documents directly from the application (reconciliation between bank statement, bank book and journal). Any variances can be saved directly in the reconciliation document. The reconciliation document can be transmitted to Head Office as a PDF file with the end-of-period accounts.

Voucher apportionment

Vouchers of transaction types 4 and 6 (costs and income) can be apportioned into several sub-vouchers during posting in order to assign them pro rata to multiple project-internal structures or cost centres. The posting texts and partial amounts of the sub-vouchers can be processed individually.

Inventory reports

The inventory reports contain detailed information for the cash/bank reconciliation, accounts receivable from third parties and partners, as well as accounts payable. For a client, one accounting date per financial year can be defined, on which the inventory reports must be carried out. The inventory reports can be transmitted automatically in PDF format with the end-of-period accounts.

Handover record

This form serves to document the handover of a set of accounts to another accountant. The inventories handed over, for instance, can be recorded and information on the banking authorisation can be noted. The inventory reports (see previous point) are output automatically.

Project bank data

The new function Project Bank Data permits mapping of the project bank data, including holders of rights of disposition. The application links these data with the corresponding real sub-accounts from the journals and uses that data for the automatic bank reconciliation reports.

End-of-period accounts

For end-of-period accounts there is the new period closing mode “Arbitrary Periods”. Periods can then be closed on any day at will and in periods of any length up to 99 times a year.

The reports needed for the end-of-period accounts can be selected centrally in the client master data within WINPACCS manager.

The data format of the end-of-period accounts files will be converted completely to XML.

Project properties

Via new settings in the properties of the project master data, you can now control individually which fields will be opened for additional entries in the posting masks (transaction types 1 to 9) and are then available for additional project-internal analyses. In addition, you can now define what entries in these additional fields are optional, mandatory or inactive. The option to carry out complex cost postings can also be activated here.

Digital voucher capture

The application will in the future support the option of digital voucher processing.

Optimised reports

The newly integrated component, WINPACCS reporting, permits presentation of the reports at a high technical standard. All reports can be exported in various formats (e.g. as PDF document) and in that way be forwarded simply as an e-mail attachment.

The reports have been adapted visually to WINPACCS cost control. Within the context of the further development of WINPACCS accounting, a number of reports have been reworked, others have been added. This includes the following reports among others:

• Memo sheet
• Handover record
• Bank and cash reconciliation
• Inventory reports
• Project properties

Via WINPACCS manager you can configure at client level which reports are mandatory, optional or not output at all in the end-of-period accounts.

Consistency check

This function permits a consistency check of the accounting at any time, with a check for logical errors. Every time a journal is opened, the consistency check will automatically run in the background.

Complex costs posting

Vouchers relating to multiple cost categories and/or multiple payment channels are captured in the complex costs posting. Example: an invoice includes both impersonal costs and fees, and was billed to third parties via bank and accounts receivable.

The accountant captures the cost categories and payment channels shown on a voucher with one working step in one transaction type and does not need to call up the transaction type several times.

Technical change

Parts of the application, e.g. the WINPACCS reporting components, were realised with Microsoft .NET-Framework.